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ADMINISTRATIVE AIDE

PLANT PROTECTION & WEED MANAGEMENT PROGRAM

Recruitment #21-002572-0029

Introduction

This position is open to current contractual or permanent employees of the Maryland Department of Agriculture only,

GRADE

ASTD11

LOCATION OF POSITION

Maryland Department of Agriculture Headquarters - Annapolis, Maryland

POSITION DUTIES

This position will manage the Plant Protection and Weed Management administrative office, supervise a full-time office assistant, and provide support to the Program Manager and section Administrators.

Independently manage the Plant Protection and Weed Management(PPWM) administrative office.  This includes: developing a comprehensive knowledge of PPWM programs, laws and regulations; exercising independent judgment in supervising a variety of complex secretarial, clerical and administrative duties, and ensuring projects are completed timely.

Supervise the Office Assistant.  This includes training, reviewing and approving work.

Assist the Program Manager in the development, preparation and review of multiple documents.  This includes expenditures, revenues, grant agreements, licensing summaries and correspondence to the general public and government entities.

Assist program Administrators by developing inspection and statistical reports, and maintaining and managing confidential records.

Supervise purchasing activities. This includes developing purchasing orders, creating bid documents, reviewing and approving purchases for multiple programs.

Assist staff with Workday timekeeping and reconcile all grant activity by downloading multiple Workday reports and reviewing grant sheets.

Verify that all documents and financial transactions are accurate and processed correctly.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience using Oracle database.

Experience issuing licenses in a regulatory program.

Experience utilizing Microsoft Office programs and Google Email features.

LIMITATIONS ON SELECTION

This recruitment is limited to current contractual and permanent employees of the Maryland Department of Agriculture only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture  Human Resource Office, Room 304,  50 Harry S. Truman Parkway  Annapolis, MD  21401. All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).

For questions concerning this recruitment, please contact: Mary Darling at 410-841-5847 or mary.darling@maryland.gov

TTY Users: call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.