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ADMINISTRATIVE AIDE

Recruitment #21-002572-0033

Introduction

 It is important that all experience be fully documented. Failure to LIST ALL EXPERIENCE AND ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

GRADE

ASTD11

LOCATION OF POSITION

Maryland State Police

Golden Ring Barrack

8908 Kelso Drive

Essex, MD 21221

POSITION DUTIES

The main purpose of this position is to provide a complete range of administrative and secretarial support duties to the Barrack Commander, Command Staff and 30 sworn and civilian personnel assigned to the MSP Golden Ring Barrack.

Type all administrative endorsements, confidential reports, letters, Special Orders, Directives, Form 17's and all other correspondence of Barrack Command Staff and additional barrack personnel i.e.: use of force complaints filed against MSP personnel, departmental incidents, requests to engage in secondary employment, exit interviews, etc.

Limited signature authority for intra-Barrack memorandum and directives.

Maintains Commander's calendar; schedules appointments and meetings.

Answers telephones; forwards calls to appropriate personnel; and provides information to callers in accordance with Departmental policies and procedures.

Additional administrative and secretarial duties including; opening and dissemination of mail; attending staff meetings, recording and distributing minutes; maintain administrative investigation ledger; receive, organize and verify Employee Work and Leave Reports

Incident Reports - Separate key criminal statistic information into excel spreadsheet, forwarding the reports as required.

Uniform Crime Reporting - Compile statistics for the Barrack, insert the numbers into the UCR report then forward the to the UCR Department.

Maintain the ledger for property records signed out by Troopers and Task Force personnel.

Other duties as assigned by Supervisory or Command personnel.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Two years of experience providing secretarial support to an official, administrator, or an administrative staff.

2. Independently prepares correspondence and statistical reports.

3. Experience working at the municipal, county, state or federal levels of government.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.




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