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ADMINISTRATOR I

Program Administrator

Recruitment #21-002586-0019

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GRADE

16

LOCATION OF POSITION

This position is located with the Department of General Services (DGS), Business Enterprise
Administration/Federal Surplus Property Unit, located at 301 W. Preston Street, Baltimore, MD  21201.

Main Purpose of Job

This position serves as one of the Program Administrators for the Surplus Federal Donation Program. The position is responsible for the overall program overseeing over $2 million worth of donations annually, as well as for the development of the small business outreach program within the State of Maryland and maintaining a standalone database for the program. This position also serves as a liaison between the State and Federal agencies.

POSITION DUTIES

FEDERAL DONATION PROGRAM
  • Establish and manage the Federal Donation Program based on Federal Acquisition Regulation 102-3.
  • Maintain an up-to-date State Plan in accordance with GSA requirements.         
  • Assist in developing tools/brochures for the Federal Donation Program.       
  • Assist in performing outreach, training and workshops in conjunction with conferences, seminars and community events for local jurisdictions and nonprofit organizations.        
  • Assist in processing Federal Surplus Property Donation (FSPD) program applications; and Federal approval, renewal and denial letters to donees.         
  • Research and follow-up outreach opportunities with SBA, Local Government, and non-profit associations.  
  • Assist in the development of performance measures for the administrative divisions/programs to facilitate more efficient systems, reduce costs and improve processes and the quality of customer service to clients and stakeholders.         
  • Conduct screenings, inspections and field audits with State Agencies.         
  • Outreach to public, private and charter schools to engage them in the acquisition process.         
  • Develop reporting tools and marketing tools to build program awareness.       
  • Learn and oversee the Computers for Learning Program.         
  • Conduct training for Online Auctions and Federal Donation Program.  

DAILY OPERATIONS OF THE FEDERAL DONATION PROGRAM 
  • Track and monitor Administration Department program/project status and schedules, prepare presentations, reports, documentation, as required.       
  • Liaison with Small Business Administration Office to address small business 8a, Veteran owned businesses, women owned and small disadvantaged businesses.         
  • Assist in the operation of the Federal Surplus Property Donation Program (FSPD) and assist donees with surplus property requests and accessing the website (GSAxcess.gov) to review surplus property.        
  • Conduct compliance visits for the Federal Donation Program and the State Program.

Other duties as required. 

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications. 
  • Two (2) years of Program Management experience, which includes reviewing compliance documents for the program overseen.
  • Experience in database management.  
  • Experience in community outreach.  
  • Experience in business interacting with local government agencies and/or non-profit organizations.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. We highly recommend that you submit your transcript when you apply for the position.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority. If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week. You must include on your application the time spent on such activity. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment.  

TTY Users: call via Maryland Relay

The on-line application process is STRONGLY preferred. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time.  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. 


 




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