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ADMINISTRATOR I

Recruitment #21-002586-0049

GRADE

16

LOCATION OF POSITION

Department of Juvenile Services
Contract Management Unit
217 E. Redwood Street 
Baltimore, MD 21202

Main Purpose of Job

The main purpose of this position is to ensure compliance of 52 Standard Active Pay contracts for the entire agency; 13 facilities, 33 community offices, and all support units (IT, HR, Training, General Services, Somatic Health, Behavioral Health). This position also includes tracking 44 Per Diem contracts and 10 Evidence Based and Non-Residential Per Diem Contracts. This position will create solicitations, requests for procurement action (RFPA), and create and monitor DJS contracts. This position requires tracking of expenditures of all types of contracts within the fiscal year appropriation and contract life cycle to avoid retroactive contracts, retroactive modifications, and/or over spending and compliance within COMAR Title 21. This position also maintains the CTS system by entering contract information and distribution to all related parties. Additionally, this position is responsible for making budget projections for future contracts based on available historical expenditure data. This position is responsible for maintaining all records, documentation, and reporting to present to during meetings with Support Services Unit Heads, Regional Directors, Facility Superintendents, DBM, Regional Fiscal Chiefs as well as vendor meetings on discrepancies and/or issues.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.  
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

  One year of the above required experience must be in budget preparation, presentation and execution.

DESIRED OR PREFERRED QUALIFICATIONS

1.Two (2) years of experience in contract management which includes soliciting, evaluating, negotiating and awarding contracts
2. Two (2) years of experience in tracking expenditures related to contracts using Microsoft Excel and/or Access.
3. Two  (2) years of experience performing analysis of expenditures using a financial management system/database/software.

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland State employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore it is essential that you provide complete and accurate information on your application.  Please report all related experience and education.  Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.  This list will be used by the DJS hiring agency to select employees.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  However, if you are unable to apply online, you may mail a paper application to the address below or fax a paper application to the fax number below.  If you choose fax or regular mail you must include on each page of the attachment your first and last name, recruitment number that is located at the top of this bulletin and the last four digits of your social security number.  The paper application must be received at the address below by 5 pm: close of business, on the closing date for this recruitment.  No postmark will be accepted.  Incorrect application forms will not be accepted.
  
Maryland Department of Juvenile Services
Office of Human Resources
217 E. Redwood Street
Baltimore, MD  21202
Attn:  Shavonne Holman
Fax number:  410-333-4188
TTY  Users: call via Maryland Relay

Should additional information regarding this recruitment be required, please, contact DJS Office of Human Resources at djs.careers@maryland.gov.  Include the Recruitment Title/Number that is located at the top of the bulletin. 

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments. 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

Bilingual applicants and applicants with disabilities are encouraged to apply.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.