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BUILDING SYSTEMS ASSOCIATE

(ADMINISTRATOR I)

Recruitment #21-002586-0089

Introduction

"This is a contractual (hourly) position with the Department of General Services, with the option to renew on an annual basis."

GRADE

16

LOCATION OF POSITION

This position is available with the Maryland Department of General Services (DGS), Office of Facilities Management, CMMS Unit, located at 301 West Preston Street, Baltimore, MD 21201.

Main Purpose of Job

This position will function as the Building Systems Associate for DGS Facilities Management and will assist the Building Systems Manager with the management of building equipment and input of various data into the Computerized Maintenance Management System (CMMS). This position, under the direction of the Building Systems Manager, will specifically handle the asset layout, asset data, technical monitoring, and computerized maintenance for all DGS managed buildings. This is a new position that is being incorporated into the CMMS Unit

POSITION DUTIES

Duties for this position include but are not limited to: 

  • Analyzes, reviews and reports consolidated maintenance and asset management of project-level data, benchmarks, key performance indicators (KPI’s) and trends to provide reports at management level.

  • Develops, builds and oversees the multiple facilities/project reporting and centralization of facility data. 

  • Collaborates with various DGS staff in the development, consolidation and review of key data from their databases for input into the CMMS database. 

  • Assists management with data interpretation to develop functional ways to present data to facilitate management oversight.

  • Inspects and maintains testing records for mechanical, electrical, sensory and imaging equipment to perform failure analysis reports.

  • Field verifies weekly, monthly, quarterly and yearly performance metrics for reporting; interprets data metrics from building equipment. 

  • Performs data analysis on parts usage, monitors equipment failures, and maintenance quality audits; recommends, initiates, and manages improvement projects. 

  • Creates and maintains reliability reports in the CMMS to ensure easy access to all equipment data (specifications, maintenance and repair records, repair costs, installation dates and warranty information) and other reports for field equipment. 

  • Ability to work with Preventive Maintenance (PM) and Predictive Maintenance (PdM) tools with the CMMS system. Schedules PM’s at the task and/or procedural level. 

  • Establishes calendar and/or meter-based PM’s for assets. Is able to spot trends on key performance measurements, track and report on component failures and number of occurrences.

  •  Assists with making data driven repair vs. replace decisions with senior management.

  • Collaborates with various DGS staff to initialize and build new facility project databases during the implementation phase and during the onboarding of new projects during the transition process to OFM.

  • Assists with the direction and coordination of the CMMS program. 

  • Travels throughout the State to DGS OFM managed facilities. 

  • Represents the CMMS program in a relationship with executive management, senior staff, the CMMS vendor, outside vendors, and DGS department management.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

 

Experience: Four (4) years of experience in administrative staff or professional work. This general experience must include at least one (1) year of experience in the field of building systems management. This experience must include working with building equipment layouts, equipment data, technical monitoring, and computerized maintenance within buildings.

 

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Building maintenance / construction experience and building maintenance /
construction systems experience is preferred.
2. Excellent interpersonal and oral/written communication skills are preferred.
3. Strong database management skills are preferred.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

Contact (kendra.young1@maryland.gov) or call 410-767-4410 with questions about this recruitment.

The on-line application process is STRONGLY preferred. Apply online at www.dgs.maryland.gov – click on employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time.

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.