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ADMINISTRATOR I

AUTOMATION & WORKDAY SUPERVISOR

Recruitment #21-002586-0095

GRADE

16

LOCATION OF POSITION

BALTIMORE CITY DEPARTMENT OF SOCIAL SERVICES
OFFICE OF HUMAN RESOURCES
1910 N. BROADWAY
BALTIMORE, MD 21213

Main Purpose of Job

The main purpose of this position is to provide management of Workday processing Unit as well as collect, extract, analyze and present critical HR data. This position is responsible for the application of appropriate personnel rules guidelines and regulations for each transaction as it supervises the staff of the Office of Human Resource's Workday Processing Unit as well as perform PIN management. The position is responsible for the extrapolation of data from various systems which reflect different types of data in order to produce the most accurate picture of issues affecting staff and trends which reflect the need for change. The incumbent will research and collect information to perform data synthesis draft reports and graphs to show qualitative and quantitative data as it relates to tracking vacancies and retention turnover training needs and identifying the potential for Reorgs. The position is also responsible for the management of the PEP process and oversight and maintenance of Personnel Records for all staff currently assigned to the Agency, contractual and permanent as well as for personnel records of staff who have vacated their positions. This position will act as a liaison between OHR and the Office of Innovation in reconciling HR and Workday data.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

One year of experience processing personnel transactions in a human resource office. 

OR  

One year of experience as a personnel liaison collaborating with management and human resources personnel on HR related matters in the public sector.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience in a supervisory capacity extracting data from Workday and various database trackers to create reports.

One year of experience managing the PEP process for State of Maryland employees. 

One year of experience overseeing personnel records in a governmental human resources environment. 

One year of experience creating workflows within Smartsheet.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

It is imperative to list all computer and software experience on your application pertaining to your job duties.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: Department of Human Services, Examination Services Unit, Attention: LaToura Jones, 311 West Saratoga Street, First Floor, Baltimore, Maryland 21201.

Or, fax requested information to: 410-333-0882; Email latoura.jones@maryland.gov: Voice 410-767-8844, toll-free: 1-800-332-6347. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation. 

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434. 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply.