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CERTIFICATION ADMINISTRATOR

Administrator I

Recruitment #21-002586-0130

GRADE

16

LOCATION OF POSITION

This position is with the Maryland Department of General Services, Office of State Procurement, located in Annapolis, MD.

Main Purpose of Job

This position’s primary responsibility is to coordinate the Maryland Procurement Academy’s procurement training and certification programs including assigning appropriate and qualified audiences, determining, and coordinating scheduling and logistics, coordinating the development and distribution of communications, identifying and recognizing changes and improvements to content, tests and assessments, and functionality of all resources and solutions. This position will utilize data and information from multiple sources to conduct multiple data analysis to evaluate effectiveness and using combined analyses, suggest or request changes and improvements for the MDPA’s training programs, instructors, content, and curriculum. Additionally, this position will conduct analysis of enrollee’s qualifications through analysis of their assessments to be awarded certifications or other certificates and learning recognitions. Under the leadership of the Chief Learning Officer (CLO) and Instructional Program Manager (IPM), this position works both independently and together with the MDPA team and other managers and administrators within OSP, as well as across the State, to manage and provide technical system administration of the Learning Management System (LMS) for the MDPA’s recordkeeping, tracking and data analysis of participants, participant and program results and outcomes, results of evaluations and assessments, and all programs functionality and outcomes. This position will also manage and provide technical system administration of other MDPA learning programs including GoToWebinar, GoToStage, YouTube, and others as determined. This position will coordinate the training venues, assign instructors and students, teaching and learning materials, equipment, and create and publish training schedules, catalogs, and other communications related to all training and/or certification programs. This position will assist with other tasks associated with the training and certification programs. This position will coordinate and administer competency assessments and other specialized training or development programs and conduct data and test item analysis on the outcomes of assessments and/or programs with recommendations for changes and improvements. This position will also support the State Procurement Conference including but not limited to managing all communications including newsletters and website updates, and other related work for the CLO.

POSITION DUTIES

Duties for this position include but are not limited to:

- Administer the Learning Management System (LMS) for the MDPA’s recordkeeping and tracking of participants, programs, venues, evaluations and assessments, and all program functionality and outcomes. Coordinate enrollment in classes, programs, and training venues; assign trainers/instructors and students, teaching and learning materials, and equipment; and create and publish training schedules, catalogs, and other communications related to the training and certification programs. Coordinate or administer competency assessments and other specialized training or development programs. Assist with other administrative and budgeting tasks associated with the training and certification programs.  

- Coordinate and assist with producing an Annual State Procurement Conference and supporting communications to promote and assess the conference. Produce training certifications/continuing education credits for conference participants.

- Work with employees and managers in Procurement to promote professional development, as well as agency and interagency program administration. Develop and oversee programs to promote professional development for procurement staff across the State. Represent MDPA, OSP, and DGS with State or national procurement and training organizations as requested.  

- Serve as an official liaison for MDPA when it comes to coordinating training and learning needs with other agencies.  

- Other special projects or duties as assigned.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must possess the following selective qualification(s) to be considered. Include clear and specific information on your application regarding all qualifications

One year of experience creating and maintaining/updating accreditation or certification programs.

One year of experience with testing score data management, analyzing testing score data/outcomes and creating graphs and charts from that data.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.

- Demonstrated ability to enter and manage data in a database accurately and speedily.

- Background, education or work experience in education, training, adult learning, or similar field.

- Certifications or training in Learning Management System, Customer Record Management System, or similar field.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – verification will be completed upon hire.  If you are scheduled to complete an educational or licensing requirement within six months of being placed on the eligibility list, you may participate in the selection process.  Permanent State employees may also complete necessary experience requirements within six months of the date of being placed on an eligibility list.  

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

Contact tammy.vehstedt@maryland.gov or call 410-767-4986 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.