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ADMINISTRATOR II

Mitigation Fiscal Administrator

Recruitment #21-002587-0002

Introduction

Our mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland's communities and partners. 

NOTE: Position will be required to work in an emergency/disaster capacity according to assignment within the State Emergency Operations Structure (SEOC) and according to the Consequence Management Operations Plan (CMOP). This may involve working 12 hour shifts extended periods of time in support of 24 hour consequence management activities.  

The Maryland Emergency Management Agency (MEMA) is the agency of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery.  MEMA works to ensure that all Marylanders are prepared, and to make Maryland more resilient. Emergency management project managers support MEMA’s mission by administering projects and programs which ultimately enhance preparedness for all Marylanders.

GRADE

17

LOCATION OF POSITION

5401 Rue Saint Lo Drive, Reisterstown, MD 21136

Main Purpose of Job

NOTE: Position will be required to work in an emergency/disaster capacity according to assignment within the State Emergency Operations Structure (SEOC) and according to the Consequence Management Operations Plan (CMOP). This may involve working 12 hour shifts extended periods of time in support of 24 hour consequence management activities.

Assists in the administration and management of Federal grants and supporting programs for which the Maryland Emergency Management Agency (MEMA) is designated the State Administrative Agency. Serves as fiscal administrator for the Hazard Mitigation Branch exercising financial oversight at the state and local level of all phases of the grant life cycle. Works with Hazard Mitigation Branch staff to ensure coordination of and compliance with all fiscal requirements. Performs duties related to monitoring the performance and progress of grant programs. Conducts assistance, monitoring and/or desktop reviews of program and fiscal management at the subrecipient level for all grants administered by the Hazard Mitigation Branch. Participates in the MEMA budget development process, makes recommendations on budget priorities and allocations, and monitors subsequent budget execution for the Hazard Mitigation Branch. Advises and assists subrecipients on program requirements and procedures for all grants administered by the Hazard Mitigation Branch. Trains subrecipients on grant management and reimbursement processes. Assists subrecipients in completing program requirements. Reviews and updates databases to document and validate grant program expenditures and performance. Assist Grants Branch Manager as needed. Performs duties as assigned when the State Emergency Operations Center is activated.

POSITION DUTIES

Duties of this position include, but are not limited to:

  • Schedules, coordinates, and conducts assistance, monitoring and/or desk top reviews and audits to ensure subrecipient compliance with grant guidelines and state/local policies and procedures for all HMGP grants and other grants as assigned
  • Acts as Fiscal Administrator of Hazard Mitigation grants
  • Provides internal agency support by participating in exercises and acting in assigned staff roles during emergencies
  • Supports other emergency management activities at both on site and deployed locations, This position is designated as EMERGENCYESSENTIAL PERSONNEL and is subject to call-up as required

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • 1 year of experience working in accounting or finance
  • 1 year of experience working with Federal grants

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application.  You may need to disable your browser's pop-up blocker to be able to upload documents.

We will not consider information submitted after the closing date of this announcement. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. 

Please do not attach or send resumes.  All information must be included on the application to be considered.

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:      
MEMA - HR 
ATTN: Kristi Metzger 
5401 Rue Saint Lo Drive 
Reisterstown, MD 21136 

For more information, please call 410-517-3615. 

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted. 

MD TTY Relay Service 1-800-735-2258.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.