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ADMINISTRATOR II

Recruitment #21-002587-0060

GRADE

17

LOCATION OF POSITION

6776 Reisterstown Road
Baltimore, Maryland 21215

POSITION DUTIES

Under the supervision of the Management Services Supervisor (MSS), who reports directly to the Inspector General (IG), this position performs advanced staff work under managerial supervision. This position completes highly responsible administrative assignments and has the lead responsibility for coordinating all activities related to Office of Legislative Audit (OLA) or DGS Audits of agencies and/or units within the Department, including the preparation of responses, the development of corrective action plans, and the coordination and monitoring of the Quarterly Status Reports. In addition, this position works closely with the MSS in the preparation and editing of final audit reports and other work deliverables, and fully participates as an auditor in the OLA or DGS Follow-up Audits to ensure that corrective action has been completed. This position also has the delegated authority to plan, lead, organize, assign, review, and give instructions related to most work products of the Management Services Unit. The incumbent is also responsible for coordinating and tracking the overall staff training. The incumbent most often works independently, and keeps the MSS and Inspector General informed of work progress, potentially controversial matters, or matters with possible far-reaching implications.

• Participates in the full range of financial and operational internal and external audits that include finance and compliance, economy and efficiency, program or operational results.  These duties are frequently of a confidential and sensitive nature, and are conducted in accordance with an approved Annual Audit Work Plan;
• Serves the Department as the lead DGS and OLA audit liaison when the OLA or DGS Auditors conduct fiscal compliance, property, and performance audits of the Department’s agencies/units;
• Leads the on-going process of updating and maintaining the OIG Standard Operating Procedure Manual (SOP) by writing or reviewing internal office procedures for various sections of the manual, e.g., auditing standards, training, travel arrangements, etc;
• Leads Management Services staff in conducting the OIG’s Internal Quality Assurance Review to determine whether the generally accepted auditing standards and policy/procedure adopted by the OIG have been implemented and adhered to; and 
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

The successful candidate must have one year of experience participating in audits, or editing audit reports or other work documents.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

Experience assisting with drafting responses to audits.
Experience helping to develop audit related corrective action plans.
Experience drafting/revising Standard Operating Procedures (SOPs).

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

T. Johnson thomasine.johnson@maryland.gov

443-326-5570

TTY Users: call via Maryland Relay

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.