ADMINISTRATOR II
Accounts Payable Supervisor
Recruitment #21-002587-0085
| Department | MLGCA Administration and Operations |
|---|---|
| Date Opened | 11/18/2021 4:30:00 PM |
| Filing Deadline | 12/2/2021 11:59:00 PM |
| Salary | $50,971.00 - $81,596.00/year |
| Employment Type |
Full-Time
|
| HR Analyst | Tyrice Gorham |
| Work Location |
Baltimore City
|
Introduction
GRADE
LOCATION OF POSITION
Montgomery Park Business Center
1800 Washington Boulevard Ste. 330
Baltimore, Maryland 21230
Main Purpose of Job
The main purpose of the Finance area is to maintain, reimburse and
reconcile certain transactions that directly impact the Agency’s bank accounts
and budget as well as to assist and support the Accounting Department with the
monthly and annual closings, annual and ongoing GAAP compliance, workflow,
internal controls, reporting and their improvements. This includes the daily end of day processing
and reconciliation of federal taxes withheld from lottery winners and
subsequent payment of taxes to the IRS.
In addition, the Finance area is responsible for the processing of
vendor and employee payments through the statewide Financial Management Information System
(FIMS) and eBooks as well as payment processing from the Agency’s bank accounts.
POSITION DUTIES
As part of
the Finance Section of the Accounting and Finance Operations Department, this
position supervises, directs and consistently evaluates the operations and
employees of the Finance Section which includes two Administrative Officer
personnel in the accounts payable
processing, accounts receivable processing and performance of various
reconciliations.
The Finance
Section receives and processes agency invoices; disburses agency
funds; maintains various control ledgers and sub-schedules related to the
Agency’s bank accounts and budget appropriation. Finance processes
a large volume of financial transactions that demands fiscal responsibility and
ultimately impacts the Lottery’s reputation and creditability.
Finance
disburses vendor payments and Lottery prizes in excess of $25,000 through the
State’s accounting system (Financial Management Information System –
FMIS). Additionally, Finance backs up payroll processing through Workday.
Finance also pays Federal and State income taxes withheld from prize winners
and plays a critical role in compiling and reconciling Federal and State
withholding taxes in connection with the annual W-2Gs for prize winners.
Finally, Finance monitors, maintains, reimburses and reconciles certain
transactions affecting the agency’s bank accounts
MINIMUM QUALIFICATIONS
Education: A Bachelor's degree from an accredited college or university.
Experience: Four years of experience in administrative staff or professional work.
Notes:
1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.
DESIRED OR PREFERRED QUALIFICATIONS
- FMIS experience of 2 years.
- Accounts Payable experience of 2
years.
- Reconciliation experience of
Lottery winner offsets of 2 years.
- Supervisory experience of 2 years.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
Applicants who meet the minimum qualifications will be included
in further evaluation. The evaluation may be a rating of your application based
on your education, training and experience as they relate to the requirements
of the position. Therefore, it is essential that you provide complete and
accurate information on your application. Please report all related
education, experience, dates and hours of work. Clearly indicate your college
degree and major on your application, if applicable. For education obtained
outside the U.S., any job offer will be contingent on the candidate providing
an evaluation for equivalency by a foreign credential evaluation service prior
to starting employment (and may be requested prior to interview).
Complete applications must be submitted by the closing
date. Information submitted after this date will not be added.
Incorrect application forms will not be accepted. Resumes
will not be accepted in lieu of a completed application.
Candidates may remain on the certified eligible list for a
period of at least one year. The resulting certified eligible list for this
recruitment may be used for similar positions in this or other State agencies.
Successful candidates will be ranked as Best Qualified, Better
Qualified, or Qualified and placed on the employment (eligible) list for at
least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your
education, training, and experience related to the requirements of the position. It
is important that you provide complete and accurate information on your
application. Please report all experience and education that is related to
this position.
BENEFITS
FURTHER INSTRUCTIONS
Resumes
will NOT be accepted in lieu of completing the online or paper application. Online application process is STRONGLY preferred.
If online access is not available,
applicants may submit a paper application and direct any inquiries to:
Maryland
Lottery and Gaming Agency
Attn: Tyrice Gorham
1800
Washington Boulevard, Suite 330 Baltimore, MD 21230
Office: 410-230-8840 or email: tyrice.gorham@maryland.gov
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