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ADMINISTRATOR II

Accounts Payable Supervisor

Recruitment #21-002587-0085

Introduction

The Maryland Lottery and Gaming Control Agency (MLGCA) serves as one of the largest revenue sources for the State of Maryland, supporting important state programs and services including education, public health and safety, human resources and the environment. In addition to generating revenue from the sale of lottery products and promotions, the MLGCA is also responsible for the oversight of the state’s casino gaming program, providing direction and guidance to its casino partners on financial, security, regulatory and licensing procedures for the facilities.

GRADE

17

LOCATION OF POSITION

Montgomery Park Business Center 

1800 Washington Boulevard Ste. 330 

Baltimore, Maryland 21230

Main Purpose of Job

The main purpose of the Finance area is to maintain, reimburse and reconcile certain transactions that directly impact the Agency’s bank accounts and budget as well as to assist and support the Accounting Department with the monthly and annual closings, annual and ongoing GAAP compliance, workflow, internal controls, reporting and their improvements.  This includes the daily end of day processing and reconciliation of federal taxes withheld from lottery winners and subsequent payment of taxes to the IRS. In addition, the Finance area is responsible for the processing of vendor and employee payments through the statewide Financial Management Information System (FIMS) and eBooks as well as payment processing from the Agency’s bank accounts.

 

POSITION DUTIES

As part of the Finance Section of the Accounting and Finance Operations Department, this position supervises, directs and consistently evaluates the operations and employees of the Finance Section which includes two Administrative Officer personnel in the accounts payable processing, accounts receivable processing and performance of various reconciliations. 

 

The Finance Section receives and processes agency invoices; disburses agency funds; maintains various control ledgers and sub-schedules related to the Agency’s bank accounts and budget appropriation.   Finance processes a large volume of financial transactions that demands fiscal responsibility and ultimately impacts the Lottery’s reputation and creditability.

 

Finance disburses vendor payments and Lottery prizes in excess of $25,000 through the State’s accounting system (Financial Management Information System – FMIS).  Additionally, Finance backs up payroll processing through Workday. Finance also pays Federal and State income taxes withheld from prize winners and plays a critical role in compiling and reconciling Federal and State withholding taxes in connection with the annual W-2Gs for prize winners. Finally, Finance monitors, maintains, reimburses and reconciles certain transactions affecting the agency’s bank accounts

 

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • FMIS experience of 2 years.
  • Accounts Payable experience of 2 years.
  • Reconciliation experience of Lottery winner offsets of 2 years.
  • Supervisory experience of 2 years.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.  Online application process is STRONGLY preferred. If online access is not available, applicants may submit a paper application and direct any inquiries to:

Maryland Lottery and Gaming Agency

Attn: Tyrice Gorham

1800 Washington Boulevard, Suite 330 Baltimore, MD 21230

Office: 410-230-8840 or email: tyrice.gorham@maryland.gov


TTY Users: Call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.