ADMINISTRATOR II
Fiscal and Personnel Manager
Recruitment #21-002587-0086
Department | MDP Museum Services |
---|---|
Date Opened | 1/5/2022 11:59:00 PM |
Filing Deadline | 1/19/2022 11:59:00 PM |
Salary | $50,971.00 - $81,596.00/year |
Employment Type |
Full-Time
|
HR Analyst | Dionne Core |
Work Location |
Anne Arundel
|
Introduction
The Maryland
Historical Trust is the state agency dedicated to preserving and interpreting
the legacy of Maryland’s past. Through research, conservation and education,
the Maryland Historical Trust assists the people of Maryland in understanding
their historical and cultural heritage. Part of the Maryland Department of
Planning, the Maryland Historical Trust serves as Maryland’s State Historic
Preservation Office (SHPO) pursuant to the National Historic Preservation Act
of 1966.
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Serves
as MHT Procurement Officer, either developing or supervising development and
execution of all MHT / JPPM procurement activities and ensuring that
procurements are consistent with all applicable statutes, regulations, and
policies.
Assists
program staff with development of RFQs and RFPs and coordinates review by the
Office of the Attorney General. For larger procurements, coordinates review by other
agencies as required. Serves as single
point of contact for all communication with potential offerors, schedules and
manages pre-proposal meetings, and oversees bidding, candidate selection, and
contract development.
Performs
or assists in performing all non-grant-related purchasing, requisitions,
expense accounts, and encumbrances agency-wide.
Manages
development, execution, and administration of MOUs, MOAs, and contracts,
including those generating revenue. Monitors reporting and accounts receivable.
Oversees
administration of leases associated with all real property owned by MHT / JPPM.
Monitors revenues and maintenance costs associated with leases.
Assists
with the fiscal management of all revenue generating grants, cooperative
agreements, and MOUs. Monitors revenues and expenditures. Conducts all
reporting associated with contracts.
Manages
the MHT working fund, forecasting expenditure needs, maintaining appropriate
fund balances, issuing checks, and tracking expenditures and backup
documentation. Maintains petty cash account and distributes funds. Responsible
for all working fund and petty cash reconciliations and reporting. Assists in
the preparation, recordation, and deposit of funds received by MHT.
Assists
with budget preparation, fiscal year end closeout activities, and monitoring
and analyzing MHT / JPPM accounts payable and accounts receivable.
Assists
staff with recruitment of permanent and contractual staff, interns, and
volunteers, including preparation of recruitment documents, advertising,
candidate interviews, ranking, selection, appointment, and orientation
activities. Coordinates with MDP and DBM for review, processing, and approvals.
Provides
technical assistance to MHT / JPPM Office Chiefs and supervisors regarding all
personnel matters including reclassification analysis, disciplinary action and
employee counseling, State benefits, PEPs, etc.
MINIMUM QUALIFICATIONS
Education: A Bachelor's degree from an accredited college or university.
Experience: Four years of experience in administrative staff or professional work.
Notes:
1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the
following preferred qualification(s). Include clear and specific information on
your application regarding your qualifications.
Experience with procurement activities, preferably in a
government agency.
Experience with personnel management and / or recruitment.
Experience with fiscal and financial management.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
Please make sure that you provide sufficient information on
your application to show that you meet the qualifications for this
recruitment. All information concerning your qualifications must be
submitted by the closing date. We will not consider information submitted
after this date.Successful candidates will be placed on the employment
(eligible) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education,
training and experience related to the requirements of the position. It
is important that you provide complete and accurate information on your
application. Please report all experience and education that is related
to this position.
BENEFITS
FURTHER INSTRUCTIONS
For education obtained outside the U.S., a copy of the
equivalent American education as determined by a foreign credential evaluation
service needs to be provided before hire.
All information concerning your qualifications must be
submitted by the closing date. We will not consider information submitted
after this date.
The online application process is STRONGLY preferred.
If you are not able to apply online, you may submit a paper application
and supplemental questionnaire (by the closing date) to:
Department of Budget and Management
Recruitment and Examination Division
301 W. Preston St., Suite 608
Baltimore, MD 21201
Attn: For inquiries regarding this recruitment,
please call D. Core at 410 767-7950 or S. Hudson at 410-767-4910.
Resumes will NOT be accepted in lieu of completing the
on-line or paper application. As an equal opportunity employer, Maryland
is committed to recruiting, retaining and promoting employees who are
reflective of the State’s diversity.
Appropriate accommodations for individuals with disabilities
are available upon request by calling 410-767-3623.
We thank our Veterans for their service to our country, and
encourage them to apply.
Bilingual applicants are also encouraged to apply.
TTY Users: call via Maryland Relay