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MANAGEMENT ASSOCIATE

Recruitment #21-002650-0010

Introduction

THIS POSITION IS AN INTERNAL RECRUITMENT LIMITED TO CURRENT MARYLAND DEPARTMENT OF COMMERCE EMPLOYEES ONLY.

The Maryland Department of Commerce is seeking qualified applicants for the position of Management Associate within the Division of Business & Industry Sector Development.   

GRADE

ASTD13

LOCATION OF POSITION

The World Trade Center - 401 East Pratt Street, Baltimore, Maryland 21202

POSITION DUTIES

This Management Associate position is the lead administrative support for the Senior Director for Business Development – Business Attraction and the Unit. The main purpose of this position is to provide technical, fiscal, personnel and operational administrative support to the Unit, monitoring assignments and deadlines and interpreting project assignments. Incumbent will exercise independent judgment on routine matters and serve as an intermediary for the supervisor maintaining frequent contacts with the public, officials, executives and staff.

This position is responsible for the following: managing, coordinating, implementing, and expediting administrative projects; preparing briefing documents and routine correspondence; screening and directing calls; scheduling appointments, coordinating meetings, and providing support for events and meetings. Incumbent will assist with fiscal/budget activities; database management; interprets administrative decisions and policies in accordance with law, rules and regulations and apply departmental policy to daily work problems to the staff  and transmits orders and instructions as directed by the Senior Director; arrange travel and coordinate logistics for call missions, trade shows and conferences; monitor reconciliation of expense reports; process actions through FMIS; serve as liaison for the Senior Director while maintaining frequent contacts with assistant secretaries, directors, professional staff, administrative staff, office secretaries, other State agencies, and the public and private executives to accomplish goals. This position exercises a high degree of discretion and tact when dealing with staff, businesses, elected officials, and the general public.

The selected candidate must be well organized, self-motivated, and able to work independently; possess excellent interpersonal, written, and oral communication skills; an aptitude for detailed work and excellent office-management skills.  

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Two years’ experience working for a senior level administrator.

Experience with Financial Management Information System (FMIS).

Strong time management, priority setting, and problem-solving skills.  

Proficient in the use of Microsoft Outlook, Google Mail, Word, Excel, Access, Internet, other relevant software

LIMITATIONS ON SELECTION

THIS POSITION IS AN INTERNAL RECRUITMENT LIMITED TO CURRENT MARYLAND DEPARTMENT OF COMMERCE EMPLOYEES ONLY.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

If you have questions about this recruitment, please contact the Department of Commerce at 410-767-6300. You may also visit our website at: http://commerce.maryland.gov/commerce  

 It is highly preferred that you apply online at http://commerce.maryland.gov/careers - review Career Openings section. Please attach a resume along with the supplemental questionnaire to your online application.  If you are unable to apply online, you may submit the State paper application, resume, and supplemental questionnaire (by closing date) to: anna.halikias@maryland.gov

Maryland Department of Commerce - Office of Human Resources 

ATTN: MANAGEMENT ASSOCIATE

 World Trade Center – 401 East Pratt Street, 10TH Floor 

Baltimore, Maryland 21202 

As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply. 

TTY Users: call via Maryland Relay 1-800-735-2258



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.