MANAGEMENT ASSOCIATE
Recruitment #21-002650-0011
Department | MSDE - Division of Career and College Readiness |
---|---|
Date Opened | 6/12/2021 12:00:00 PM |
Filing Deadline | 6/26/2021 12:00:00 PM |
Salary | $39,374.00 - $62,259.00/year |
Employment Type |
Full-Time
|
HR Analyst | Marcia Cooper-Stokes |
Work Location |
Baltimore City
|
Introduction
GRADE
LOCATION OF POSITION
POSITION DUTIES
- Serves as the main point of contact for information dissemination (both oral and written) regarding inventory for external and internal career and technical education (CTE) customers. Provides customers with information related to federal and state statutes, regulations and procedures regarding equipment tag identification, tracking and disposition.
- Coordinates the inventory process and assumes lead responsibility for managing the equipment inventory purchased with State and federal funds in order to maintain compliance with all established requirements. Determines information needed and assists with audit resolution statewide.
- Manages internal inventory of DCCR. This responsibility includes an annual physical inventory, tagging equipment, coordinating the process to report lost or stolen equipment and disposing of excess and obsolete items. Interprets laws and regulations and cites references to MSDE Financial Reporting Manual and EDGAR Code of Federal Regulations as needed to resolve equipment issues including sensitive and non-sensitive equipment. Works one-on-one with local career and technology education directors in 24 local school systems and community college Perkins contacts in eligible community colleges to assure compliance.
- Coordinates the process for timely approval of program proposals and amendments for secondary (Maryland Programs of Study and locally developed programs of study) and postsecondary CTE programs
- Tracks status of program proposals and amendments through the review and approval process using an excel spreadsheet. Supports Monitoring and Methods of Administration Process
- Sends out appropriate notifications to local school systems and community colleges according to monitoring and methods of administration targeting plans.
- Schedules all monitoring and Methods of Administration on-site reviews and works with local school system and community college personal to coordinate logistics for visits.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Five years performing secretarial work or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.
SELECTIVE QUALIFICATIONS
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Online productivity tools experience (e.g. Survey Monkey, Eventbrite)
- Data Management experience
SPECIAL REQUIREMENTS
SELECTION PROCESS
The examination will
consist of a rating of your education, training, and experience as presented on
your application and as they relate to the requirements of the position. You
will be required to complete a supplemental questionnaire. Therefore, it is
important that you provide complete and accurate information on your application.
Successful candidates will be ranked as Best Qualified, Better Qualified, or
Qualified and placed on the employment (eligible) list for at least one year.
BENEFITS
FURTHER INSTRUCTIONS
The online application process
is STRONGLY preferred. If you are unable to apply online, you
may mail a paper application to:
Maryland State Department of
Education
Office of Human
Resources C/o Marcia Cooper-Stokes
200 West Baltimore Street,
Baltimore, Maryland 21201
If you have difficulty with
your user account or have general questions about this online application
system, please contact the MD Department of Budget and Management, Recruitment
and Examination Division at 410-767-4850.
Please make sure that you
provide sufficient information on your application to show that you meet the
qualifications for this recruitment. All information concerning your
qualifications must be submitted by the closing date. If you need to submit
additional information, the preferred method is to upload your document(s) by
electronic means with the submission of your application.
However, if you’re unable to
upload your documents, please fax requested information only to 410-333-8950
(providing a cover sheet with the following: each page of the attachment your
First and Last Name, Recruitment Number, and the last 4 digits of your SS# and
indicate application Management Associate [JobAps#: 21-002650-0011). We
will not consider information submitted after the closing date of this
announcement.
Resumes
will NOT be accepted in lieu of completing the online or paper application.
Appropriate accommodations for
individuals with disabilities are available upon request.
As an equal opportunity
employer, Maryland is committed to recruiting, retaining and promoting
employees who are reflective of the State’s diversity.
We thank our Veterans for their
service to our country, and encourage them to apply.
Bilingual applicants are
encouraged to apply.