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ADMINISTRATIVE OFFICER I

Recruitment #21-002711-0015

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GRADE

13

LOCATION OF POSITION

SPRINGFIELD HOSPITAL CENTER
6655 SYKESVILLE ROAD
SYKESVILLE, MD  21784

POSITION DUTIES

The main purpose of this position is to provide direct assistance to the Chief Executive Officer by performing and coordinating the secretarial functions of the CEO’s office. The mission of the hospital is to provide competent treatment for all its patients and to treat all staff as its most valued asset while enhancing its role as a progressive force in the mental health community and as a leader in providing outstanding and effective hospital care.

Some job responsibilities may include, but are not limited to: 
Coordinates the work flow in the Chief Executive’s Office.  Member of the discussion regarding work, work flow, and decisions for changing policy and procedures 
Facilitates ongoing executive communication between the Chief Executive Officer, Clinical Director, Chief Operating Officer, Hospital Attorneys, and Department Heads.  Manages various requests from the CEO to the above noted staff.  Relay requests, obtains pertinent data and submits this information to the CEO in a timely manner 
Facilitates ongoing communication between CEO and outside agencies, e.g., Carroll County Government (Commissioners, Delegates), Department of Corrections, CORE Service Agencies in order to better serve our clients 
Manages special projects and develops time frames, as needed, to provide timely progress updates to CEO 
Organizes daily work schedule for the CEO by arranging meetings/appointments on and off grounds, handling travel arrangements, and maintain an updated calendar 
Drafts and types correspondence (memorandums, letters, statistical reports) for the CEO.  Maintains an up-to-date filing system for incoming and outgoing correspondence

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess:
  • Experience utilizing Microsoft Office Suite to create correspondence, memorandums, reports, etc. 
  • Experience responding to customers via telephone and in-person regarding routine information 
  • Knowledge of the principles and practices of good office management 
  • Mathematical and organizational skills 
  • Ability to independently complete multiple tasks with close attention to detail 
  • Ability to exercise good judgment, be courteous, and tactful with incoming call 
  • Ability to provide and obtain information, and make proper disposition of problems 
  • Ability to establish and maintain effective working relationships

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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