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Recruitment and Staffing (Talent Acquisition) Specialist

Administrative Officer I *4 positions*

Recruitment #21-002711-0078

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Introduction



The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. 

GRADE

State Salary Grade 13
Annual Salary Range:  $40,166 - $51,707 (with progression to $64,782)

LOCATION OF POSITION

Nancy S. Grasmick Education Building (3 positions)
200 West Baltimore Street 
Baltimore, MD 21201

DORS Workforce & Technology Center (1 position)
2301 Argonne Drive
Baltimore, Maryland  21218

POSITION DUTIES

These Recruitment and Staffing (Talent Acquisition) Specialist positions reside in the Human Capital Management Division (Human Resources) within the Maryland State Department of Education (MSDE) and is responsible for providing technical, operational, and administrative support to all Talent Partners and Recruitment Coordinators throughout each stage of the recruitment and staffing process at the. The ideal candidate must be analytical, detail oriented, and must have excellent organizational and communication skills.

  • Executes all administrative and technical responsibilities within a highly effective, efficient, and transparent Human Capital Management service level agreements that drive each stage of MSDE’s talent acquisition processes and practices
  • Conducts all candidate screenings to include reference verification and prepares summary documentation for finalizing hiring decisions for the Talent Partner. 
  • Supports Talent Partners with interview processes, protocols, and selection documents.
  • Provides documentation and research assistance to Talent Partners and Recruitment Coordinators for the purpose of completing special correspondence, reports, and preparing distribution of documents.
  • Maintains systems, databases, files, and up to date documentation for all employees and applicants -
  • Processes new hire documentation and completes hire details for all onboarding transactions in HRIS system to ensure proper onboarding of candidates.
  • Manages recruitment files assuring compliance to all auditing and retention standards 
  • Confers with Budget and Accounting Branches to assure proper position organization and funding changes.   
  • Coordinates and follows up with new employee orientation team to ensure seamless onboarding for New Employee Orientation.

MINIMUM QUALIFICATIONS

EDUCATION: Possession of a bachelor's degree from an accredited four-year college or university.

EXPERIENCE: One year experience in administrative or professional work.

Notes: 

  1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.
  2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.
  3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

The required one year of experience must have been in Human Resources.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  •  Experience using HRIS systems 
  •  Experience conducting reference verifications and candidate screenings 
  •  PHR and or SHRM-CP desirable

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:
Maryland State Department of Education   
Office of Human Resources C/o Marcia Cooper-Stokes   
200 West Baltimore Street Baltimore, Maryland 21201   
If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Please DO NOT submit any unsolicited materials and/ or documents. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for Recruitment and Staffing Specialist -Administrative Officer I   (JobAps#: 21-002711-0078). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply



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