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ADMINISTRATIVE OFFICER I

Accounts Payable Clerk

Recruitment #21-002711-0100

Introduction

The Maryland Lottery and Gaming Control Agency (MLGCA) serves as one of the largest revenue sources for the State of Maryland, supporting important state programs and services including education, public health and safety, human resources and the environment. In addition to generating revenue from the sale of lottery products and promotions, the MLGCA is also responsible for the oversight of the state’s casino gaming program, providing direction and guidance to its casino partners on financial, security, regulatory and licensing procedures for the facilities. 

GRADE

13

LOCATION OF POSITION

Montgomery Park Business Center
1800 Washington Boulevard Ste. 330  
Baltimore, Maryland 21230

POSITION DUTIES

The main purpose of the Finance area is to maintain, reimburse and reconcile certain transactions that directly impact the Agency’s bank accounts and budget as well as to assist and support the Accounting Department with the monthly and annual closings, annual and ongoing GAAP compliance, workflow, internal controls, reporting and their improvements .  This includes the daily end of day processing and reconciliation of federal taxes withheld from lottery winners and subsequent payment of taxes to the IRS. In addition, the Finance area is responsible for the processing of vendor and employee payments through the statewide Financial Management Information System (FMIS) and eBooks as well as payment processing from the Agency’s bank accounts.

Assist Finance Manager in accounts payable processing, accounts receivable processing and performance of various reconciliations. As determined by the Finance Manager:

This position is one of two within our agency that keys accounts payable, employee expenses reimbursements, and cash receipts data into the statewide financial management system. 

It will serve as one of the Agency’s employees that manage the Agency's cash receipts (i.e., checks received) process. 

Manage certain functions for the purpose of reconciling amounts withheld from lottery winners.  This includes Daily End of Day processing/reconciliation of federal taxes withheld from winners and subsequent payment of taxes to the IRS. 

Preparation and submission of periodic reconciliations. Review and, if necessary, take corrective action on discrepancies found.  May include the weekly reconciliation of liability offsets (i.e., CCU and CSA) from winners and payment of to the respective agency and monthly reconciliations, including federal taxes, state taxes, etc. 

Bank processing, including positive pay daily file upload, review of any exceptions, etc. 

Coordination and management of accounts payable vendor invoice approval process.

 

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work. 

Notes: 
1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education. 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of FMIS experience.

One year of Accounts Payable experience. 

One year of Reconciliation experience of Lottery winner offsets.


LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.  Online application process is STRONGLY preferred. If online access is not available, applicants may submit a paper application and direct any inquiries to:

Maryland Lottery and Gaming Agency 
Attn: Tyrice Gorham 
1800 Washington Boulevard, Suite 330 
Baltimore, MD 21230 

Office: 410-230-8840 or email: Tyrice.Gorham@maryland.gov 

TTY Users: Call via Maryland Relay 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.