ADMINISTRATIVE OFFICER I
Accounts Payable Clerk
Recruitment #21-002711-0100
Department | MLGCA Video Lottery Terminal |
---|---|
Date Opened | 11/18/2021 4:30:00 PM |
Filing Deadline | 12/2/2021 11:59:00 PM |
Salary | $39,768.00 - $62,882.00/year |
Employment Type |
Full-Time
|
HR Analyst | Tyrice Gorham |
Work Location |
Baltimore City
|
Introduction
The
Maryland Lottery and Gaming Control Agency (MLGCA) serves as one of the largest
revenue sources for the State of Maryland, supporting important state programs
and services including education, public health and safety, human resources and
the environment. In addition to generating revenue from the sale of lottery
products and promotions, the MLGCA is also responsible for the oversight of the
state’s casino gaming program, providing direction and guidance to its casino
partners on financial, security, regulatory and licensing procedures for the facilities.
GRADE
13
LOCATION OF POSITION
Montgomery Park Business Center
1800 Washington Boulevard Ste. 330
Baltimore, Maryland 21230
POSITION DUTIES
The main purpose of the Finance area is to maintain, reimburse and reconcile certain transactions that directly impact the Agency’s bank accounts and budget as well as to assist and support the Accounting Department with the monthly and annual closings, annual and ongoing GAAP compliance, workflow, internal controls, reporting and their improvements . This includes the daily end of day processing and reconciliation of federal taxes withheld from lottery winners and subsequent payment of taxes to the IRS. In addition, the Finance area is responsible for the processing of vendor and employee payments through the statewide Financial Management Information System (FMIS) and eBooks as well as payment processing from the Agency’s bank accounts.
Assist Finance Manager in accounts payable processing, accounts receivable processing and performance of various reconciliations. As determined by the Finance Manager:
This position is one of two within our agency that keys accounts
payable, employee expenses reimbursements, and cash receipts data into the
statewide financial management system.
It will serve as one of the Agency’s employees that manage the
Agency's cash receipts (i.e., checks received) process.
Manage certain functions for the purpose of reconciling amounts
withheld from lottery winners. This
includes Daily End of Day processing/reconciliation of federal taxes
withheld from winners and subsequent payment of taxes to the IRS.
Preparation and submission of periodic reconciliations. Review and,
if necessary, take corrective action on discrepancies found. May include the weekly reconciliation of
liability offsets (i.e., CCU and CSA) from winners and payment of to the
respective agency and monthly reconciliations, including federal taxes,
state taxes, etc.
Bank processing, including positive pay daily file upload, review of
any exceptions, etc.
Coordination and management of accounts payable vendor invoice
approval process.
MINIMUM QUALIFICATIONS
Education: Possession of a Bachelor's degree from an accredited four-year college or university.
Experience: One (I) year experience
in administrative or professional work.
Notes:
1. Candidates may substitute
additional experience in administrative staff or professional work on a
year-for-year basis for the required education.
2. Candidates may substitute
additional graduate level education at an accredited college or university at
the rate of 30 semester credit hours for each year of the required experience.
3. Candidates may substitute U.S.
Armed Forces military service experience as a commissioned officer involving
staff work that included regular use of independent judgment and analysis
in applying and interpreting complex administrative plans, policies, rules or
regulations or analysis of operational programs or procedures with
recommendations for improvement on a year-for-year basis for the required
education and experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
One year of FMIS experience.
One year of Accounts Payable
experience.
One year of Reconciliation
experience of Lottery winner offsets.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned
duties which require the operation of a motor vehicle. Employees assigned such
duties will be required to possess a motor vehicle operator's license valid in
the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your
education, training, and experience related to the requirements of the
position. It is important that you provide complete and accurate
information on your application. Please report all experience and
education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Resumes will NOT be accepted in lieu of completing the online or paper application. Online application process is STRONGLY preferred. If online access is not available, applicants may submit a paper application and direct any inquiries to:
Maryland Lottery and Gaming Agency
Attn: Tyrice Gorham
1800 Washington Boulevard, Suite 330
Baltimore, MD 21230
Office: 410-230-8840 or email: Tyrice.Gorham@maryland.gov
TTY Users: Call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.