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Procurement Officer I

Recruitment #21-003002-0005

Introduction

The State Retirement Agency (SRA) seeks to hire a Procurement Officer I to demonstrate the full performance level of professional work in the procurement of commodities, services, and supplies for the Agency. SRA utilizes the full gamut of State procurement methods to satisfy the Agency’s procurement requirements, which include a wide variety of service requirements. These methods include: the utilization of statewide master contract vehicles; the utilization of the Maryland Works Program; the advertising of procurement opportunities via solicitations to the vendor community; Sole Source procurements. Many of the Agency’s contracts represent multi-year agreements. Some of these agreements are valued in the millions of dollars. In addition, many of these agreements involve the handling of personal identifiable information by the contractor, necessitating an additional level of concern and care regarding how these procurements are processed. Therefore, the ideal candidate for this position will possess a broad range of procurement experience, and the ability to adequately consider all of the relevant factors regarding the Agency’s procurement requests.

GRADE

16

LOCATION OF POSITION

120 East Baltimore Street

Baltimore, MD 21202

Main Purpose of Job

To fully perform the entire scope of the Agency’s daily procurement activities. This includes the periodic processing of procurements that require the preparation of written solicitation, documents, and their processing through to a resulting contract, in accordance with COMAR Title 21.

POSITION DUTIES

The successful candidate will be responsible for the following:

Utilize the Agency’s Corporate Purchasing Card (CPC) to acquire commodities and services in accordance with the State’s CPC policies and procedures;

Have a working knowledge of Title 21 of the Code of Maryland Regulations (COMAR) in order to properly process both small (<$50k), and large (>$50k), procurements;

Utilize the State’s master contract vehicles (Department of Budget and Management; Department of General Services; Department of Information Technology) to acquire commodities and services for the Agency in accordance with policies and procedures related to these contract vehicles;

Process procurements relegated to preferred provider vendors utilizing the State’s Maryland Works program;

Prepare solicitation documents for both small (<$50k) and large (>$50k) procurement requests; manage the advertisement of procurement opportunities in accordance with COMAR; conduct pre-bid/pre-proposal vendor conferences; oversee the evaluation process and the contract award process;

Answer written questions from potential bidders/offerors;

Examine bid proposals to determine issues of vendor responsiveness and responsibility;

Prepare contract renewal and contract modification documents;

Prepare documents for Board of Public Works (BPW) contract approval, if required;

Assist in identifying Minority Business Enterprise vendors, Small Business Reserve vendors, and Veteran Small Business vendors for Agency procurement opportunities;

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university.

Experience: Option 1: Two years (Option 2: one year) of experience in contract management or procurement involving duties such as : soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes

1. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

One year of knowledge and experience working with the statewide Financial Management Information System (FMIS) ADPICS.

One year experience in processing “Purchase Order Requests for Proposals (PORFPs)” utilizing the Department of Information Technology’s master contract vehicles.

Experience that demonstrates an understanding of Title 21 in COMAR, as it relates to the appropriate methods for procuring both small and large procurements of commodities and services.

Experience processing procurement requests utilizing Department of Budget and Management and Department of General Services’ statewide contract vehicles;

Experience processing procurement requests utilizing the State’s “Maryland Works” program;

Experience processing Corporate Purchasing Card transactions for commodities, services, travel, and travel accommodations.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2. Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov 

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.