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Procurement Officer I

Recruitment #21-003002-0014

GRADE

16

LOCATION OF POSITION

16 Francis Street
Annapolis, Maryland 21401

Main Purpose of Job

Under the supervision of the Senior Procurement Officer, procures goods and services for the Maryland Department of Veterans Affairs. Majority of procurements involve facility and grounds maintenance, mid - heavy equipment, and LTC facility-related goods and services.

POSITION DUTIES

Develops solicitations by collaborating with program staff in defining requirements; 

Advises program directors regarding the appropriate methodology for procuring services, equipment and commodities; 

Identifies potential vendors (SBR, VSBE, MBE, etc.), interprets state and federal laws, policies impacting the procurement of goods and services; 

Enters purchase orders and tracks processing; issues solicitations via eMMA, conducts pre-bid conferences with potential vendors; 

Reviews specification for procurements, obtains all required approvals, as applicable, e.g., Control Agency, Fiscal, Program Director, and Agency Secretary/Head approvals, evaluates responses, determines awardee, negotiates and awards contracts; contract management following award. 

Creates, updates and maintains agency procurement files and purchase order files. 

Assists in the evaluation and reconciliation of agency credit card purchase statements. 

Reports and Procurement Status:   Tracks and supports the Fiscal Specialist with completion of monthly and annual reports, i.e. SBR, VSBE, MBE, Green Purchasing; initiates required changes in FMIS/ADPICS (Financial Management System/Advanced Purchase Inventory Control System). 

Updates and maintains MDVA Contract files to ensure compliance with COMAR and State of Maryland Regulations; Maintains up-to-date Contract spreadsheet; establishes and implements system to ensure renewals, contract close-outs, and terminations are performed in timely manner.

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university. 

Experience: Option 1: Two years (Option 2: one year) of experience in contract management or procurement involving duties such as : soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions. 

Notes: 

1. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education. 

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education. 

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year of the required experience. 

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s).  Include clear and specific information on your application regarding your qualifications. 

1.  Experience and competency in Commodity/Equipment/Facility Maintenance, and healthcare related services procurements, 

2.  Experience and competency in procuring goods and services in compliance with State of Maryland procurement laws, regulations, policies and procedures; working knowledge of application of the these regulations; 

3.  Experience and competency with State of Maryland eMaryland Marketplace Advantage and FMIS/ADPICS; 

4.  Experience and competency in effectively communicating with people at all levels of State government.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2. Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.