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Procurement Officer II

Recruitment #21-003003-0003

GRADE

18

LOCATION OF POSITION

This position is currently available for Tele-Work.

Baltimore City

6776 Reisterstown Rd. Suite 211

Baltimore, MD 21215

POSITION DUTIES

The main purpose of this position is to procure all equipment, commodities, and services under the Department’s delegated authority to meet the Department's operational needs. Procurements are conducted and performed in accordance with the State Finance and Procurement Articles and the Code of Maryland Regulation Title 21

Procurement Activities :Procure all commodities, equipment, and services for the various institutions and units within the Department. Procurement activities include:

Reviewing and analyzing purchase requisitions submitted electronically and determining the most appropriate procurement method to be utilized, such as competitive sealed bid, multi-step bid, competitive sealed proposal, sole source, and/ or emergency. Understanding the process and compliance with policies and regulations, including designating procurements to be processed through the preferred provider programs such as Maryland Correctional Enterprises, Blind Industries, and Community Services Providers (MD Works).

Evaluating and designating specific procurements to the Small Business Reserve Program and assigning Minority Business Enterprises/ Veteran Small Business Enterprise goals and/ or sub goals to procurements, as deemed necessary.

Researching and developing contract specifications, including performance and acceptance standards, minimum qualifications of bidders, and payment terms for procurement of services and commodities.

Developing and preparing written procurement determinations for procurements per COMAR requirements – sole source determination, emergency declarations, rejections of bidder(s) and/ or bids. 

Understanding and complying with the State Finance and Procurement Articles, COMAR, and the Board of Public Work Advisories. Initiating and documenting purchase orders, change orders, modifications, and contract releases through the Financial Management Information System (FMIS). Processing Corporate Purchasing Card (CPC) requisitions using an assigned purchasing card.

Reconciling monthly statements following the Comptroller Credit Card Manual.

Contract Administration Functions: Ensuring contract compliance by both the vendor and the end-using entities.

Overseeing and authorizing invoice payments.

Evaluating contract performance and ensuring deliverables are met.

General Administration Function: Educating and informing requestors of procurements on the correct practices, policies, and procedures.

Creating specialized reports, as requested.

Reviewing and responding to audit reports and corrective action plans.

Implementing and monitoring corrective action plans to assure continual compliance.

Following up on repeat audit findings to ensure that compliance is met and notifying the supervisor when compliance is not maintained.

Assisting in fiscal closeout and year-end processing.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

 

Education:   A Bachelor’s degree from an accredited college or university.

 

Experience: Three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

 

Notes:

 

1. Candidates may substitute professional contract management or procurement experience on a year-for-year basis for the required education.

 

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

 

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year of the required experience.

 

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education. 

DESIRED OR PREFERRED QUALIFICATIONS

 Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

-Experience with reviewing and analyzing purchase requisitions, while following COMAR requirements and regulations.

-Experience sending correspondences of meeting summaries and responding to inquiries regarding procurements.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

T.Massey

410-339-3525

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-4200, MD TTY Relay Service 1-800-735-2258.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov  or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.