Procurement Officer III
Recruitment #21-003004-0009
Department | DGS Office of State Procurement |
---|---|
Date Opened | 6/30/2021 07:34:00 AM |
Filing Deadline | 7/15/2021 11:59:00 PM |
Salary | $61,725 - $99,103/year (based on qualifications and salary rules) |
Employment Type |
Full-Time
|
HR Analyst | Mojisola Ogungbe |
Work Location |
Anne Arundel
Baltimore City |
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Duties for this position include but are not limited to:
- Conduct complex procurements for the department or for the collective benefit of State agencies and/or assists other unit staff with such procurements.
- Review and analyze the content and format of all procurement submissions from agencies for adherence and conformance to State procurement regulations and policies. Ascertain whether the submissions comport with all pertinent laws, regulations, policies, and procedures.
- Determine final approval for those procurements under the DGS OSP delegation authority, including review and possible revision of PAAR (Procurement Agency Activity Report) item for each such approval.
- Provide guidance to State agencies in all aspects of proper submissions.
- Provide outreach to State agencies via attendance at agency pre-bid conferences and/or evaluation committee meetings, meetings with procurement staff to discuss results of procurement analyses and assisting with training of agency procurement staff.
- Respond to Public Information Act requests, debriefing requests, and questions from vendors regarding contract awards by the Department and/or general procurement issues.
- Maintain current and working knowledge of procurement laws, codes, policies, procedures, and objectives. Determine proper resolution within established guidelines and regulations.
- Respond to questions from contractors, State agencies and the public.
- Responsible for bid opening and reviews and evaluates the bid tabulation.
- Create Blanket Purchase Orders (BPO) utilizing the Financial Management Information System (FMIS).
- Consult with user agencies and contractors to facilitate the processing of solicitations and contracts in an efficient manner. Contact agency officials to request fund certification, pricing selection waiver, verification of information and other necessary backup documentation.
- Serve as liaison with agency officials, advising on policies and regulations of the Board of Public Works, Departmental Procurement Review Board and COMAR regulations. Develop, prepare, and maintain automated and manual record keeping systems for vendors, procurement records, contract correspondence and associated reports.
MINIMUM QUALIFICATIONS
Education: A Bachelor’s degree from an
accredited college or university.
Experience: Three
years of professional public sector procurement, or private sector contracting
experience, which included activities such as soliciting, evaluating,
negotiating and awarding contracts, advertising procurement opportunities,
distributing specifications to vendors, coordinating bidder evaluation
committees, conducting vendor debriefings, monitoring contract performance,
eProcurement management, professionals certification or procurement business
operations.
Notes:
1. Candidates may substitute one year of experience in
ensuring appropriate and consistent enterprise-wide interpretation of and
compliance with enterprise level procurement laws, regulations, policies and
procedures for the required education.
2. Candidates may substitute certification as a Certified
Public Manager from the National Association of Purchasing Management;
Certified Professional Contracts Manager from the National Contract Management
Association; Certified Public Purchasing Officer or Certified Professional
Public Buyer from the Universal Public Purchasing Certification Council
(National Institute of Governmental Purchasing, Inc. or National Association of
State Purchasing Officers) for the required education.
3. Candidates may substitute professional contract
management experience or professional procurement experience, on a
year-for-year basis, for the required education.
4. Candidates may substitute a Doctorate of Jurisprudence
(JD) degree or a Master’s degree in Business Administration for two years of
the required experience.
5. Candidates may substitute U.S. Armed Forces military
service experience as a commissioned officer in Contracting, Industrial
Management or logistics specialist classifications or administrative support
specialty codes in the procurement or financial management fields of work on a
year-for-year basis for the required experience and education.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Experience in private or public sector contract administration, purchasing and vendor management.
- Experience supervising other employees.
- Experience soliciting and managing contracts for various categories of goods and services.
- One (1) year of experience using a Financial Management Information System (FMIS).
- Experience with bidding and purchasing procedures. • Experience with governmental purchasing
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
2. Employees in this classification who have not already done so must obtain certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.
SELECTION PROCESS
It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.
The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.
You MUST possess the minimum qualifications before you may be selected for a State job – verification will be completed upon hire. If you are scheduled to complete an educational or licensing requirement within six months of being placed on the eligibility list, you may participate in the selection process. Permanent State employees may also complete necessary experience requirements within six months of the date of being placed on an eligibility list.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply
BENEFITS
FURTHER INSTRUCTIONS
Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment. The on-line application process is STRONGLY preferred. Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.