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Procurement Officer III

Recruitment #21-003004-0011

Introduction

The constitutional and statutory provisions relating to the Office of the State Treasurer can be found in Articles I, III, V, VI, and XII of the Maryland Constitution; Title 5 of the State Government Article; and Titles 2 and 6-9 of the State Finance and Procurement Article.

The Maryland State Treasurer is responsible for engaging in and controlling procurement and award of Statewide contracts for banking and financial services, as well as insurance and insurance services, as per State law and the Maryland Constitution.  In accordance with the Treasurer’s role to protect the State’s assets, this position is responsible for overseeing the agency’s unique procurement program, producing sound and legally defensible procurements which are in the best interest of the State so that Statewide agency operations are continuous, productive and exemplary. 

Why work for the Maryland State Treasurer's Office?

This is a full-time, permanent position with the State of Maryland, and is eligible for full State benefits.  Some of these benefits include:

  • Stability (we are a Constitutional Office)
  • Comprehensive, subsidized health, dental and prescription plans 
  • Flexible Spending Account plans for Health Care and Daycare
  • Paid holidays 12-13 per year
  • Generous paid leave package (annual, sick, personal and compensatory leave)
  • State Pension ("defined benefit" plan)
  • Tax-deferred supplemental retirement savings plans (401(k) and 457)
  • Eligible for membership in the State Employees Credit Union
  • Direct Deposit
  • Free parking

GRADE

20  (Salary Guidelines apply for State Employees)

LOCATION OF POSITION

Annapolis, Maryland

Main Purpose of Job

This position serves as the sole procurement officer and agency procurement expert for the State Treasurer’s Office. The STO Procurement Officer is responsible for the direction, coordination and compliance of all procurement activities under the Treasurer’s authority. This includes, but is not limited to, statewide financial contracts managed by the STO such as master banking depository, disbursement, custody and lockbox contracts; merchant services contracts; financial advisor, underwriters and investment advisor services related to debt issuance; and escrow agent contracts. It also includes Statewide insurance broker services to purchase excess coverage to the State Insurance Trust Fund, and special policies such as general liability coverage, bonds and crime coverage, auto coverages, property and package coverages, inland marine and ocean coverages, bridges and tunnels coverage, travel accident and athletic coverages, aviation and transit coverages, and actuarial services. This position oversees all STO program-specific procurements requiring competitive bidding as well, such as lease related Invitations for Bid (IFB) for statewide energy and equipment lease financing managed through the STO’s Debt Management Division. 

In addition to procurement, this position is also responsible for developing internal procurement procedures, tracking all contracts, and providing subject matter expertise and recommendations to Statewide Executives and Program Managers, as well as to the Chief Deputy Treasurer, regarding major contract issues. The incumbent also represents the Treasurer and her Office at the Senior Procurement Advisory Group and the Governor’s Office of Minority Affairs procurement meetings.

POSITION DUTIES

In general, position duties include but are not limited to:

Oversight of the Treasury Master Procurement Program

  • administers all procurements
  • serves as official Custodian of Records
  • keeps abreast of financial and treasury related topics, serves as SME

Development of Procurement Solicitations

  • develops procurement solicitation template(s) incorporating current procurement laws, regulations and advisories
  • advises agencies and/or STO procuring units to identify minimum requirements and comprehensive scope of services
  • conducts review group meetings for determination of minority subcontracting opportunities in effort to meet established State goals
  • determines basis for awards and evaluation criteria based on state agency and/or STO business unit's expressed intent
  • conducts pre-bid/pre-proposal conferences with vendor community

Examination of Proposals

  • conducts bid openings for IFBs
  • requests clarification if necessary
  • reviews each RFP closely for completeness and accurate response to critical requirements
  • awards contract for IFBs
  • determines eligibility for being reasonably susceptible of award and being deemed "qualified" for RFPs

Management of Evaluation and Award Process

  • participates in selection of Evaluation Committee
  • negotiates any vendor operating agreements to be incorporated as part of Contract documents
  • serves as coordinator and liaison for contract execution matters
  • conducts debriefings of unsuccessful Offers 
  • works with legal counsel on Motions and attends hearings presented to Board of Contract Appeals

Agency Unique Responsibilities

  • provides feedback and recommendations regarding contract issues affecting procurement to Chief Deputy Treasurer and affected Division Directors; works with vendor community to facilitate resolutions
  • prepares and submits agenda items for BPW approval when indicated
  • prepares and submits procurement reports (PAAR, lease financing, MBE, SBR, etc.)
  • represents Treasurer's Office at procurement related meetings
  • supervises one subordinate responsible for agency small procurements and purchases as well as other administrative duties

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university.

Experience: Four years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations.

Notes:

1. Candidates may substitute one year of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the required education.

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

3. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

4. Candidates may substitute a Doctorate of Jurisprudence (JD) degree or a Master’s degree in Business Administration for two years of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education. 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience soliciting and managing banking and/or financial services contracts
  • Experience soliciting and managing insurance services contracts
  • Knowledge of commercial banking services and products
  • Knowledge of commercial insurance general liability services and products

LIMITATIONS ON SELECTION

Candidates must be willing to work in the Annapolis area.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SPECIAL REQUIREMENTS

Candidates will be subject to a background investigation to include criminal and credit history.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Electronic application is strongly encouraged.  If you do not have access to a computer, paper applications, supplemental questions, and resumes can be faxed to 410-260-4090.  General questions may be directed to the STO Personnel Office at 410-260-7078.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.  People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country and encourage them to apply

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.