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Procurement Officer III

Supervisory - Finance Division

Recruitment #21-003004-0014

Introduction

The Maryland State Retirement Agency (MSRA) seeks to hire a supervisory level position of Procurement Officer III. MSRA utilizes the full gamut of State procurement methods to satisfy the Agency’s procurement requirements, which include a wide variety of service requirements. These methods include: the utilization of statewide master contract vehicles; the utilization of the Maryland Works Program; the advertising of procurement opportunities via solicitations to the vendor community; Sole Source procurements. Many of the Agency’s contracts represent multi-year agreements. Some of these agreements are valued in the millions of dollars. In addition, many of these agreements involve the handling of personal identifiable information by the contractor, necessitating an additional level of concern and care regarding how these procurements are processed. Therefore, the ideal candidate for this position will possess supervisory skills, plus a broad range of procurement experience, and the ability to adequately consider all of the relevant factors regarding the Agency’s procurement requests.

GRADE

20

LOCATION OF POSITION

120 East Baltimore Street 

Baltimore, MD 21202

Main Purpose of Job

The main purpose of this position is to direct and manage the full scope of the Agency’s daily procurement activities, which includes the procurement of both small (<$50k) and large procurements (>$50k). Responsibility for large procurements begins with the preparation of the written solicitation, if required, and extends to the final execution of the resulting contract in accordance with COMAR Title 21. This includes responsibility for multi-year, multi-million dollar IT contracts, and several other large multi-year, multi-million dollar contracts, and all other SRA procurement requirements. This position works closely with DGS, DBM, DOIT and the BPW to ensure compliance with all state procurement laws, rules, regulations, policies, procedures & directives.

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university.

Experience: Four years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations. 

Notes: 
1. Candidates may substitute one year of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the required education. 
2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education. 
3. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education. 
4. Candidates may substitute a Doctorate of Jurisprudence (JD) degree or a Master’s degree in Business Administration for two years of the required experience. 
5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to candidates who possess at least two years of supervisory experience supervising lower level Procurement Officers, plus:
1.      Experience with COMAR, as it relates to both small and large procurements. 
2.      Three years of experience using the State’s procurement module, ADPICS. This experience should include: creation of purchase orders; creation of blanket purchase orders; creation of change orders. 
3.      Three years of experience processing large procurements utilizing the following procurement methods: Requests for Proposals; Invitations for Bids; Department of Information Technology’s Purchase Order Release for Proposal process; DBM’s Task Order Release for Proposal process; DGS’ Statewide Master Contract process; Maryland Works Preferred Provider preference procurement process.
4.      Experience posting solicitations, posting solicitation amendments, and posting contract awards in eMaryland Marketplace Advantage. 
5.      Experience using or managing the State’s Corporate Purchasing Card, and/or Corporate Travel Card.
6.      Experience preparing quarterly and annual procurement reports (MBE; SBR; VSBE; Preferred Provider).
7.      Experience preparing Board of Public Works Agenda Items. 
8.      Experience conducting pre-bid conferences, and post-award vendor debriefings; experience processing contract modifications.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: 

Department of Budget and Management

Recruitment and Examination Division 

301 W. Preston Street

Baltimore, MD 21201 

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted. 

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or call S. Hudson at 410-767-4910.

MD TTY Relay Service 1-800-735-2258. 

We thank our Veterans for their service to our country. 

People with disabilities and bilingual candidates are encouraged to apply. 

As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.