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Procurement Manager I

Recruitment #21-003006-0002

Introduction

This is a Management Service position, and serves at the pleasure of the Appointing Authority.

GRADE

22

LOCATION OF POSITION

300 E. Joppa Road, Suite 1000

Towson, Maryland 21286

Main Purpose of Job

Asst. Director of Small Procurement and Commodities

 

The primary purpose of this supervisory position is to oversee the Department’s small procurements and contracts, as well as, commodities purchases. The position ensures compliance with all procurement regulations including those governing commodity buys and procurements within the small procurement categories.  The position is responsible for ensuring timely completion of the relevant procurement processes while maintaining compliance with all state rules and regulations and meeting the needs of the agencies and units within the Department.

 

Asst. Director of Contract Administration

 

This position's main purpose is to ensure compliance by the Contractors and Department in all multiyear service contracts and be responsible for all reporting requirements of the Department.  The position will act as the SBR and VSBE liaison for the Department provide status on the goal achievement of the Department. The position will coordinate the procurement packages sent to the Board of Public Works as well as hold responsibility for all reporting requirements, including SBR, MBE, and PRG.

POSITION DUTIES

Asst. Director of Small Procurement and Commodities

 

Oversees procurement of commodities, equipment, and services for the various institutions and units within the Department, to include: Reviewing and analyzing the Department’s purchase requisitions submitted electronically and assigning requisitions to the appropriate procurement unit; Ensuring procurement staff is meeting assigned timelines for procurements; Determining if larger, multiyear procurements are more advantageous to the state and notifying the Deputy Director of all opportunities identified; Determining the appropriate procurement method to be utilized for the small procurement unit (i.e., competitive sealed bid or multi-step bid, sole source, and/ or emergency). Soliciting, evaluating, and awarding procurements through the utilization of the State’s electronic bid board (eMaryland Martketplace Advantage, eMMA); Developing and preparing solicitations to be advertised; Conducting pre-bid/proposals, site inspections, and conferences on advertised solicitations. Conducting public bid openings and evaluating bids for responsiveness and responsibility. Initiating purchase orders, change orders, modifications, and contract releases through the Financial Management Information System (FMIS); and, Processing Corporate Purchasing Card (CPC) requisitions using an assigned purchasing card, as well as reconciling monthly statements in accordance with the Comptroller Credit Card manual.

 

Asst. Director of Contract Administration

 

Monitor the Department's current contracts to ensure compliance with the technical requirements and all contract terms and conditions by the Contractor and Department. Inspect and certify acceptability of the contract deliverables in terms of quantity, quality, and timeliness as described in the contract. Monitor and review the Contractor’s attainment of all required socio-economic goals included in the contract. Review and approve all reports provided by the Contractor if required by the contract. Serve as the SBR/ VSBE Liaison for the Department and handle all outreach efforts and reporting requirements. Serves as the Public Information Act officer for the unit; prepares and sends out responses to the PIA requests. Monitors and prepares required reports concerning the socio-economic policies and regulations such as designated procurements to be procured through the preferred provider programs such as Maryland Correctional Enterprises, Blind Industries, and Community Services Providers (MD Works).

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university.

 

Experience: Six years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations.

 

Notes:

 

1. Candidates may substitute one year of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the required education.

 

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

 

3. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

 

4. Candidates may substitute a Doctorate of Jurisprudence (JD) degree or a Master’s degree in Business Administration for two years of the required experience.

 

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not done so must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-4200, MD TTY Relay Service 1-800-735-2258.

O. Billing

433-564-1249

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.