ADMINISTRATIVE OFFICER II

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. All candidates must meet the minimum qualifications during the time of applying. Applicants in pool will remain active for one year and be considered as opening occurs.

14

1100 N. Eutaw Street, Baltimore, MD 21201

The main purpose of this position is to administer the building code compliance functions for the Building Codes Administration. The Building Codes Administration is responsible for ensuring that buildings erected in Maryland meet applicable standards for health and safety. Building Codes Administration (i) establishes and enforces standards for industrialized/modular buildings; (ii) is responsible for inspecting and certifying these buildings at the manufacturing factories. Building Codes Administration assists HUD by processing complaints of manufactured home consumers for HUD’s Manufactured/Mobile Home Program. Building Codes Administration provides technical assistance to local governments, building industry and the public to ensure that buildings erected are energy efficient and accessible to individuals with disabilities.

Manages Industrialized Building (IB) Program’s Insignia and manufacturers/Approved Testing Facilities’ renewal processes.

● Assist the Agency Project Engineer - Architect Supervisor in the process of plan review. Act as first point of contact for plan submission, review plans to assess completeness and compliance with submission requirements, return incomplete or noncompliant plans to manufacturers, coordinate with manufacturers’ personnel to ensure plan submissions are compliant with Maryland regulations.

● Approve manufacturers’ applications for Maryland Insignia;

● Process new/renewal applications of manufacturers and Approved Testing Facilities;

● Process payments submitted by manufacturers for plant inspections and ensure fiscal policies are maintained;

● Prepare monthly reports on insignia application data.  Maintain accurate records and website to reflect approved manufacturer information as well as approved plan inventory.  Analyze data and create reporting for State Stat and Annual Reports;

● Coordinate directly with Office of Administration (OOA) fiscal personnel to monitor payments forwarded to OOA are correctly posted and processed in a timely manner.   Training Seminars:  Coordinate and provide support for online and in-person training seminars.

● Coordinate procurement of training, including development of Requests for Proposals and other related procurement as needed.

● Recommend Outreach strategies and utilize prior experience to ensure future seminars are evermore efficient and effective to meet the growing needs of code officials with each new adoption cycle.

● Arrange training sites and/or webinars, coordinate w/ training providers and Maryland Building Code Officials Association (MBOA), and ensure training is carried out in compliance with awarded contracts before approving for payment.

● Ensure continuing education credit units (CEU’s) are awarded to training attendees when earned.

● Assist Building Codes Administration staff in other aspects of preparation for seminars as needed.

Maintains and updates both paper and electronic records related to Industrialized Buildings Program and other files of Building Codes Administration, including receiving, entering, and retrieving information according to standard procedures and/or special instructions.  Assists with the design and implementation process for future record-keeping enhancements as Building Codes Administration improves its operating procedures using other computer software to increase the efficiency of its operations.

● Review and approve online Location Reports.

● Function as Building Codes Administration’s liaison to IT.

● Prepares ad hoc data reports as requested.  

Databases:

● Independently implement and update a collection system of information on industrialized buildings installed in the State and maintain a library of plans and information database pertaining to the industrialized buildings and manufactured homes program.

● Independently coordinate with county and municipality officials to ensure the Department (Building Codes Administration) has an up to date database of locally adopted building codes as required by statute.  

General Administrative Support:  Performs general administrative support functions, such as:

● Analyze record keeping policies and procedures as well as program standards and recommend modifications to enhance stakeholder value, increase compliance, and maintain information systems.

● Arranging for staff travel.  Drafting justification for travel and recommendations for approval.  Preparing paperwork for itinerary, transportation, lodging, registration, and other necessary documents for meetings and travel for Codes Staff.

● Reviewing expense account submissions and proposed billing of manufacturer inspection charges for accuracy. Maintaining Codes Records Retention schedules.  

Complaint processing related to Industrialized Buildings and Manufactured Homes Program:

● Initiate and maintain manufactured home consumer complaint files as per the State of Maryland agreement with federal HUD Office of Manufactured Housing Programs.

● Coordinate directly with HUD and the State office of the Attorney General as necessary.  Provide liaison with officials in other agencies in the State, federal government, local government and private industry to coordinate complaint processing and resolution.

Performs other duties as assigned by management.

Applications that meet the minimum and selective qualifications will be referred to the hiring manager for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with Microsoft Office Suite.  

Experience working with confidential material.  

Experience assisting with preparing reports, spreadsheets, special projects and summaries, scheduling meetings and/or events.  

Experience scheduling appointments and maintaining calendars.

This recruitment is limited to current employees of the Maryland Department of Labor.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MDOL/DUI) to determine whether any monies are owed to MDOL/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.   

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

STATE OF MARYLAND BENEFITS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MDOL Office of Human Resources
Attn: Administrative Officer II (21-003235-0015) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.