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ADMINISTRATIVE OFFICER II

Procurement Officer

Recruitment #21-003235-0046

Introduction

Maryland Department of Planning (Planning) provides guidance, analysis, outreach, and support to ensure that all of the state’s natural resources, built environment and public assets are preserved and protected to achieve its goals for economic, community and environmental vitality.

Planning sees Maryland cities, towns, and communities as attractive, vibrant places to live, work, play and learn. They grow in ways that add value to the landscape and provide opportunity to new enterprises. Our natural, cultural, and historic resources are catalysts that strengthen and renew economic and community development. Planning’s actions will change Maryland for the better.

Local government - with its residents - invests time and resources in creating a vision for how they want their communities to look in the future. They are in the best position to achieve these local aspirations through comprehensive plans, ordinances, and local planning.

Planning stands ready to assist bringing our full portfolio of professional staff, data resources and programmatic assistance


GRADE

14

LOCATION OF POSITION

301 W. Preston Street, Baltimore, MD  21201

POSITION DUTIES

This position will procure computer related hardware, software, supplies and services for the Department of Planning; develop procurement solicitations, invitations for Bids (IFB), procurement contracts and when, necessary, amendments to existing contracts. Serve as primary Telecommunications Officer responsible for all telecommunications need, such as providing new staff with telephone equipment, providing user training, monitoring staff. Manage the inventory of State property for the department


PROCUREMENT
Researches, analyzes, and compiles a working list of vendors to determine the best product quality and cost.

Identifies Maryland based minority and small business entities to factor percentage allowances of price quotes for general procurement purposes, bids, and proposals to assure the Department’s participation and compliance with the State’s Minority Enterprise Procurement Program goals. 

Develops contracts and amendments to contracts that include all the required information such as scope of service, maintenance, and warranty schedules, etc. in accordance with established law, regulations, policies, and procedures. 

Coordinated procurement activities with the Department’s Accounting Unit to assure proper payment for procurement items such as hardware, software, service agreements and supplies. 

Provides the Accounting Unit and the MIS Unit with necessary inventory information when new equipment is received to assure proper assignment of the Department’s inventory property numbers. 

Uses the ADPICS portion of FMIS to assist with procurement process. 

Compiles and submits the annual Minority Business Enterprise (MBE) Procurement report to the Governor’s Office of Minority Affairs.

INVENTORY 
Serves as the Department’s primary Property Officer to assure proper management of all State and Agency property. 
Maintains inventory records in the Department’s Computerized Inventory System by reviewing and approving inventory entered by the receiving personnel. 

Manages the physical inventory of State Property housed within the Department of Planning with the assistance of the Department’s Accountable Officers. 

Confirms, in writing, the completeness and accuracy of the Department’s physical inventories. 

Reconciles physical inventories to inventory records and reconcile inventory records to control accounts. 

Receives and assesses Excess property Declaration forms submitted by the Accountable Officers. 

Report missing and /or stolen property to Management. Prepares and submits periodic reports, as required.

TELECOMMUNICATIONS 
Serves as the primary Telecommunications Officer for the Department responding and properly handling all telecommunications issues, including, but not limited to assuring availability of sufficient telecommunications equipment for new hires and monitoring staffing changes and telecommunications needs.

Monitors the Department’s cellular phone usage and billing. Distribute quarterly bills to cell phones users.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Two years of experience in Procurement

FMIS experience

A Bachelor's degree in Accounting, Business or Finance

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

The on-line application process is STRONGLY preferred.  If you are not able to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston St., Suite 608

Baltimore, MD  21201

Attn:  For inquiries regarding this recruitment, please call 410 767-7950.

Resumes will NOT be accepted in lieu of completing the on-line or paper application.  As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are also encouraged to apply.

TTY  Users: call via Maryland Relay



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.