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ADMINISTRATIVE OFFICER II

Purchaser/Inventory Specialist

Recruitment #21-003235-0059

Introduction

Help support the Maryland Air National Guard as a Purchaser/Inventory Specialist (State employee) at Warfield ANG Base/Martin State Airport.   Our role is supporting the men and women in uniform at the 175th Wing who serve our State and Nation. 

GRADE

14

LOCATION OF POSITION

Warfield ANG Base/Martin State Airport 2701 Eastern Boulevard, Middle River, Maryland

POSITION DUTIES

Responsible for developing or modifying product specifications to meet specific needs as requested for purchases. To provide technical guidance and assistance with the purchasing of tools, materials and supplies using State Procurement and Credit Card Policy. Responsible for developing the most economical ordering quantity and product suitability while ensuring adequate shelf life of products purchased. Also responsible for the stocking and inventory of all materials and supplies, performing inventory control and annual audits that are required to maintain an effective operation. This position is assigned to a compressed work schedule on day shift, Tuesday – Friday, 6:30 am to 5:00 pm. This will require the ability to pass a federal background check in addition to a state background check. This position will require the ability to pass a federal background check in addition to a state background check. The federal background check is required in order to access the military installation and software, and you must be able to be issued a Department of Defense CAC (access card).

Position duties include but not limited to:

Research information to purchase supplies, equipment, and services from qualified vendors. 

Enters purchasing data into a tracking software system for all transactions.     

Reviews descriptive data for completeness and accuracy and compares prices quoted from vendors to determine reasonable price. 

Prepares requisitions for all supplies, materials, equipment and service contacts. 

Advises management regarding purchase requests on matters such as purchasing substitute items and establishing controls to expedite delivery dates. 

Prepares purchase order documents and maintains vendor files.

Verifies quality and quantity of received goods and equipment against purchase orders and shipping documents. 

Secures and stores inventory to provide the proper rotation of stock and to prevent deterioration of goods. 

Coordinates with base personnel and state supervisor regarding the priorities of purchases. 

Exercises custodial responsibility for all state property. 

Keep records of all prices and sources of supplies and equipment, and follows-up on all irregularities.


MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1) One year experience assisting with purchasing 
2) One year experience accounting for inventory
3) One year experience working with outside vendors.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

This position requires that the person attain and maintain computer access. Employee further understands that if access cannot be acquired and maintained, they may be terminated. This position will require the ability to pass a federal background check in addition to a state background check in order to access the military installation, and to be issued a CAC (access card).

Employee must maintain Maryland Motor Vehicle operator's license class C.  Employees in this classification may be subject to call-in 24 hours a day and, therefore, may be required to provide the employing agency with a telephone number where they can be reached.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Military Veterans may qualify for additional bonus points towards certification.

 

A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.

 

PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION

Resumes will not be accepted in lieu of completing the online or paper application. 

 

Online application process is STRONGLY preferred. If you are unable to apply online, you may submit  a paper application to:

Maryland Military Department State Personnel Office
29th Division Street, Room B10 
Baltimore, MD 21201-2288

 

For questions regarding this recruitment, please contact Nick Pindale at nicholas.pindale1@maryland.gov Fax: 410-234-3830

 

TTY Users: call via Maryland Relay

 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.