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Recruitment #21-003573-0001


This is a contractual position.




350 Rowe Boulevard
Annapolis, MD 21401


This is an entry level position learning professional archival work. The incumbent will learn to digitize original records to archival standards suitable for long term preservation. The incumbent will learn processes and procedures to check in visitors, assist in monitoring patrons for security and compliance with MSA rules and regulations, take payments in accordance with fiscal standards, operate the tracking application, and sign patrons out. The incumbent will learn to provide reference services in the MSA searchroom, interviewing patrons, determining research needs, advising on effective research strategies, ordering material retrieval from stacks, and taking records reproduction orders.

Greets and provides assistance to patrons in the Reception area, assisting with registration, providing guidance on Search room policies and answering general questions. Monitors search room and patron behaviors to maintain collection security. Receives mail and deliveries. Provides clerical support by maintaining entries in the work tracking system. Monitors general condition of the area, including environmental conditions and takes appropriate actions as applicable or notifies supervisor or senior management for conditions needing additional attention.

Learns to use scanning hardware and software to create, manipulate and store electronic images of data in accordance Archive guidelines. Learns to scans media, determine optimum scanner settings to ensure the highest quality image, review the scanned images as they are captured, manipulate data and maintain quality control of captured images in accordance with departmental policies. learns to identify equipment and/or media problems/issues and clean the equipment as necessary. Learns to pull and replace media in proper fashion to and from MSA storage areas as necessary.

Under the supervision of a senior archivist, learns to provide reference services by interviewing patrons, determining research needs, ordering material retrievals from stacks, suggesting effective research strategies, taking records reproduction orders, and performing records retrievals.


Education:   A Bachelor’s degree from an accredited college or university.

Experience: None


1.  Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

2.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Bachelor of Science in History, Library Science Public Administration, Archival Science, or Political science
2. One year of customer service experience


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.