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Recruitment #21-003574-0001




2615 Matthews Street
Baltimore, MD 21218


This position supervises the day-to-day operations of the Baltimore City Archives searchroom. Responsible for opening and closing the facility. Greets, registers, and assists researchers, visitors, and guests. Locates, retrieves, digitizes (as needed) and reshelves archival record. Monitors searchroom activity and reports any concerns to administrative staff. Responds to phone and email appointment requests and schedules them. Coordinates volunteers calendar. Providing physical access to archival records to the public is a primary component of the mission of the State Archives. The incumbent also processes archival collections: assesses/appraises content, writes descriptions, re-houses material (as needed), and assigns stack locations. Enters collection information into Guide to Government Records database (online catalog) in accordance with departmental guidelines. Generates content for the Baltimore City Archives website and its social media accounts. Performs digitization work on an as needed basis. Places boxes on shelving, operates work assist vehicle, and performs other duties within the records storage warehouse as may be necessary. Providing online intellectual access and public outreach are important components of the mission of State Archives.

Greets researchers, volunteers, visitors, and guests; registers patrons and verifies their IDs. Locates and retrieves records, creates pulls slips, digitizes documents (as needed) and reshelves archival boxes. Monitors searchroom occupants. Answers phones and e-mails; provides initial reference response. Coordinates volunteer scheduling. Orders supplies.

Performs Special Collection processing duties and inputs data into online cataloging system. Assigns stack locations and transfers material to the stacks. Co-manages the Martenet Project. Facilitates the transfer of Martenet Company materials to the archives. Prepares social media content.

Digitizes original paper records. Creates work orders in ServiceWise and scans documents (may also OCR them), producing pdfs, and notifies patrons when requests are completed. Sends completed patron scanning jobs using E-Delivery Manager.


Education:   A Bachelor’s degree from an accredited college or university.

Experience: Three years of professional archival experience.


1. A Master's degree in Archival Science from an accredited college or university or its equivalent may be substituted for one year of the required experience.

2. Applicants may substitute additional experience in professional archival work with public records on a year-for-year-basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Bachelor of Science in Information and Library Services, American History, or African American Studies.
2. One year of customer service experience.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.