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FISCAL ACCOUNTS CLERK I

Recruitment #21-004517-0002

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of Maryland Salary Grade ASTD7

LOCATION OF POSITION

200 W. Baltimore St., Baltimore MD

POSITION DUTIES

To verify and process invoices utilizing the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (R*STARS) on behalf of MSDE Headquarters and its clients from either the Division of Rehabilitation Services (DORS) or Child Care Administration.

Verifies Headquarters invoices to purchase order information. Reconciles invoices and vouchers posted against purchase orders. Processes invoice to voucher in ADPICS. Compiles weekly listing of posted invoices and reasons for invoices that are processed as late. Answers internal and external, written or verbal, inquiries regarding payment status of invoices or documentation needs of the Comptroller's office.  Completes follow up on invoices that are unable to be posted within two business days due to unfinished requisitions or purchase orders or incomplete invoice documents. Completes follow up on MSDE vouchers that are not approved within specified deadlines and follow up on error/vendor corrections to DORS batches that are unprocessed after two business days.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications. 

1. Six months of FMIS experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Google Documents 
2. Experience verifying financial transactions 
3. Customer service experience 
4. Processing invoices
5. Verifying vendor information
6. ADPICS & RSTAR experience

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

Maryland State Department of Education  

Office of Human Resources C/o Marcia Cooper-Stokes  

200 West Baltimore Street Baltimore, Maryland 21201

 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

 

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application.

 

However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following: each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Fiscal Accounts Clerk I - [JobAps#: 21-004517-0002). We will not consider information submitted after the closing date of this announcement.

 

Resumes will NOT be accepted in lieu of completing the online or paper application. 

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are encouraged to apply.