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FISCAL ACCOUNTS CLERK II

Recruitment #21-004518-0006

GRADE

ASTD9

LOCATION OF POSITION

Maryland Department of Agriculture Headquarters, 50 Truman S Parkway, Annapolis MD 21401

Main Purpose of Job

This position under supervision of the Fiscal Accounts Clerk Supervisor is a full performance level of work reviewing, verifying, recording, adjusting and balancing financial transactions.

POSITION DUTIES

Reviews Accounts Receivables for accuracy and enter data into the statewide Financial Management Information System FMIS (Rstars) that generates invoices to be mailed out to vendors. 

Prepares Accounts Payable for supervisor by reviewing, recording, maintaining the accounts payable files, and entering the data into shared network drive.   

Receives and reviews daily statement of revenue deposits from Wells Fargo and determines revenue codes and distributes the deposit to the appropriate agency program. 

Prepares daily deposits in calculating, sorting revenue by agency units using the standard operating procedures and assigning batch headers.

Perform additional duties as required including answering telephone, email, fax and serving as back- up for accounts payable as requested.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience in reviewing invoices for payment, expense accounts for reimbursement and or preparing daily deposit.
2. Experience in Accounts Payable process in State of Maryland Financial Management Information System (FMIS).
3. Experience using Microsoft Word, Microsoft Excel, and Google Mail.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

For questions concerning this recruitment, please contact Kathleen Newhouse at 410-841-5837 or kathleen.newhouse2@maryland.gov.  TTY Users: call via Maryland Relay

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture  Human Resource Office, Room 304,  50 Harry S. Truman Parkway,  Annapolis, MD  21401. Resumes will NOT be accepted in lieu of completing the online or paper application.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application. If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831). All paper applications must be received by the closing date, no exceptions.  (Postmarks not accepted.)

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.