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FISCAL ACCOUNTS CLERK II

Recruitment #21-004518-0029

Introduction

This is a Full-time Contractual Position (1864 Hours). It is important that all experience be fully documented. 


**Failure to list all experience and answer all supplemental questions specifically and accurately may cause the candidate to be rejected.**

GRADE

ASTD10

LOCATION OF POSITION

Maryland State Police

Office of Strategic Planning Command / Finance Division

1201 Reisterstown Road

Pikesville, MD 21208

Main Purpose of Job

This position prepares, reviews and processes invoices received by the Department for payments using the statewide FMIS system. This position ensures that invoices are accurate, approved for payment and entered into FMIS within the required 25-day limit established by the State Comptroller. Review and verify source documents such as invoices, receipts, vouchers and Purchase Orders for payment to vendors. Enters, posts and records transactions into FMIS. Maintains accurate data by entering and updating accounts when additional information is received. Verify financial transactions have been entered, released and transmitted to the State Comptroller. Corrects inaccuracies in account balances and financial transactions entered into FMIS. interact with vendors, other Division personnel and end-users concerning invoices received by the Department. Provide assistance to other Finance Division units such as Accounts Payable and General Accounting on an 'as needed' basis. Handle other duties as assigned by Command Staff.

POSITION DUTIES

This position prepares, reviews and processes invoices received by the Department for payments using the statewide FMIS system. This position ensures that invoices are accurate, approved for payment and entered into FMIS within the required 25-day limit established by the State Comptroller.

Review and verify source documents such as invoices, receipts, vouchers and Purchase Orders for payment to vendors. Enters, posts and records transactions into FMIS. Maintains accurate data by entering and updating accounts when additional information is received. Verify financial transactions have been entered, released and transmitted to the State Comptroller.

Corrects inaccuracies in account balances and financial transactions entered into FMIS. interact with vendors, other Division personnel and end-users concerning invoices received by the Department.

Provide assistance to other Finance Division units such as Accounts Payable and General Accounting on an "as needed" basis.

Handle other duties as assigned by Command Staff.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience working in a Finance Division, reviewing and verifying source documents.
2. Experience working in FMIS.

SPECIAL REQUIREMENTS

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

SELECTION PROCESS

The selection process for this recruitment will involve a rating of the training and experience provided on the application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories. The list will be used by the hiring manager to select the individual to fill this vacancy. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

BENEFITS

 Contractual employees who work for an agency covered under the State Employees and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:
Maryland State Police Human Resources Division 
1201 Reisterstown Road 
Pikesville, MD 21208 
ATTN: F/Sgt. Brandon Gosnell
brandon.gosnell@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.