FISCAL ACCOUNTS TECHNICIAN I

ASTD10

Allegany County

Anne Arundel County

The main purpose of this position is to perform fiscal duties in support of any one of the various accounting functions that may include (1) initiate and maintain the payroll and leave records and process bi-weekly payroll, (2) process inmate accounts transactions, (3) post cash, check or money order deposits, (4) review and process vendor invoices for the accounts payable system, (5) prepare accounts receivable invoices for services rendered to others or debts due to the Department, (6) entering and monitoring equipment through the automated fixed assets system, and (7) responsible for materials and supplies management through an automated system.

A. Payroll

1). Verify Data from TCP (Time Clock Plus) pertaining to payroll hours worked per day, suspensions imposed, leave used, shift differential earned, leave without pay and holidays used, for Regular and Contractual Employee’s.

2). Provide leave balance information to employees and assist with payroll problems.

3). Collect biweekly timesheets for Regular and Contractual employees.

4). Maintain adjustments and problem solving discrepancies.

5). Conduct Bi-weekly Audits of Leave - a. Contact the previous employers of those persons who have transferred to the division from other state agencies for the purpose of obtaining their leave balances, dates of entry to state services, and other pertinent information. b. Contact employee when they have been overpaid to arrange payments plans with employee.

6). Reviews various Workday reports to ensure that the leave is accurate

7). Review Pay results report against Central Payroll Bureau Check Register

B. Inmate Accounts

1). Responsible for posting inmate accounts transactions to the Maryland Offender Banking System (MOBS) associated with cash receipts, telephone, payroll, disbursements, releases, transfers and other entries that impact inmate accounts.

2). Respond to inquiries concerning an inmate’s account

3). Assist in reconciling balances to agency bank account and the State of Maryland Financial Management Information System (FMIS)

4). Perform daily lockbox operations to post deposits to inmate accounts

5). Review and return inmate mail to senders as needed

C. Cash and Check Receipts

1). Ensure checks or money orders are restrictively endorsed and stamped "For Deposit Only" and recorded in the Cash Receipts Log.

2). Process daily receipts - verify, reconcile, deposit and maintain cash receipts posted by bank’s automated system (lockbox, or vendor secure deposit) and those prepared manually by other Fiscal Technicians

3). Prepares deposit slips from daily receipts, post deposit into the Financial Management Information System (FMIS), and confirm that the deposit proves in the unit’s database (Offender Based State Correctional Information System II (OBSCIS II), and MOBSII, etc.

4.) Ensure that a positive balance is readily available for the daily work by completing the daily check reconciliation summary by end of day

5.) Manage deposited funds by tracking the daily deposits and returned checks in an Excel spreadsheet

6.) Assist with research and transfer from the suspense account in FMIS

7.) Assist in review of Central Collection Unit Debt Payment and Postings

D. Accounts Payable

1). Open and sort mail to include date stamping and logging invoices into Excel spreadsheet

2). Scan invoices that need to be authorized by receiving unit

3). Process invoices by accumulating all necessary information and backup documentation to insure the timeliness and accuracy to submission to the State of Maryland General Accounting Division

4). Process interagency transfer by accumulating all necessary data to insure timeliness and accuracy of payments to other state agencies. Review procurement and receiving documents to match the invoices

5). Assist vendors with inquiries concerning payments, to include research on the State of Maryland FMIS, Advanced Purchasing Inventory Control System (ADPICS) screens

E. Accounts Receivable

1) Establish an accounts receivable for amounts owed by a unit of federal, state or local government, an employee, other individuals or entities.

2) Ensure the documentation includes the name of individual or agency to be invoiced. Purpose, date or period of the debt, and amount to be invoiced, and/or details to determine the amount.

3) Ensure invoices prepared timely and input into the FMIS Relational Statewide Accounting and Reporting System (RSTARS)

4) Review Accounts Receivable aging report and notify debtor every 30 days for payment.

5) Except for State and Federal agencies, send accounts that remain delinquent for ninety days to the State of Maryland Central Collections Unit. State and Federal delinquent accounts are 180 days.

6) Make calls to agencies and individuals when appropriate for collection and document efforts.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience utilizing one or more of the automated systems listed: system for processing payroll, timekeeping, accounts payable, accounts receivable, banking receipts and disbursements, supply inventory, or fixed asset inventory. Be specific on the type of experience in the application.

2. Experience reconciling agency accounting systems to fiscal control systems on a periodic basis by comparing the reports or details of the two accounting systems, locating and researching differences, tracing discrepancies to source documents, making necessary adjustments and maintaining an audit trail – Describe experience or jobs held in the application.

3. Experience with Excel spreadsheets.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

The incumbent in this position is a member of a covered bargaining unit.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

D.Spanier

David.Spanier@maryland.gov

410-339-4254

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-4200, MD TTY Relay Service 1-800-735-2258.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.