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Recruitment #21-004523-0029


This is a full-time contractual position within the Maryland Department of Human Services.




Department of Human Services
Budget and Finance
311 W. Saratoga St.
Baltimore, MD 21201

Main Purpose of Job

This position processes/review various types of invoices daily to ensure that all information is accurate and charged correctly when entering data for direct pay vouchers, payment against purchase orders and inter departmental payments in FMIS is compliance with State mandated guidelines. This position process employees, board members and volunteers travel advance and expense vouchers. This incumbent prepares all salary advances and working fund check as requested and reconciliation of the working fund account. This position will create spreadsheets for YEC to maintain and monitor accruals and disbursement.


- The position verifies data on requests for payment is accurate and the payment has not been previously made. Invoices/Interagency Transfers are coded correctly charging the proper Purchase Order or Blanket Purchase Order if applicable, as well as the proper PCA, agency object and Fiscal Year, and entered into the FMIS system appropriately. Request must contain the proper authorized signature and/or receiving report.
- This position will prepare all salary advances, settlement checks, travel advances, account reconciliation or working fund checks when requested by a supervisor or manager.
- This position maybe responsible for entering all CPC log information into FMIS system appropriately.
- Maintains the automated working fund database, recording daily receipts and disbursements. 
- Reconciles daily activity with cumulative balances and monitors the fund balance to ensure availability of fund for future disbursements.
- Work closely with coworker to ensure that the Comptroller reimbursements requested reconcile to advances and settlement check aggregates. Compiles monthly receipt and disbursement activity for bank reconciling purposes.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.


1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. 

- One year experience using Microsoft Office Suites software (Word, Excel, Powerpoint).




Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. 

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


Applicants who meet the minimum qualifications will be evaluated.  If selected for an interview, you will be required to provide an official transcript.  For all foreign education obtained outside the U. S. you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service if selected for an interview.  

Online applications are highly recommended, however the paper application may be submitted to: Department of Human Services, 311 W. Saratoga Street, Attn: D. Santos, Room 141, Baltimore, MD 21201.  The paper application must be received on the closing date for this recruitment, no postmarks will be accepted.  Information received after the closing date will not be considered.  Application inquiries may be directed to 410-767-7414.       

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.