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ACCOUNTANT ADVANCED

Recruitment #21-004549-0019

Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. All candidates must meet the minimum qualifications during the time of applying. Applicants in pool will remain active for one year and be considered as opening occurs.

GRADE

17

LOCATION OF POSITION

10946 Golden West Drive, Hunt Valley, MD

Main Purpose of Job

This position examines, analyzes and interprets the various accounting systems, records and reports within the Division of Labor and Industry by applying generally accepted accounting principles in order to modify and maintain agency accounting systems, cash receipt processes, prepare financial reports or statements and give fiscal advice to management. This position performs specialized duties within the 7 main units of the Division, each with unique funding sources including federal, special, general and revenue funding as well as cash receipts for penalties, fines, and sales. This position is responsible for maintaining and monitoring state and federal fiscal budgeting and accounting and ensuring management is aware of fiscal status on a monthly basis. This position advises on allowable procurements and ensures compliance with funding requirements, State accounting procedures, and all related reporting. This position also serves as a liaison between the Division and the Department’s Office of Administration, federal fiscal oversight, and internal and external auditing personnel. This position also assists in legislative responses and special projects. The combined budget for the Division is $21.3 million.

POSITION DUTIES

Develop, draft, and prepare complete state budget and federal grant applications for the various units within the Division on an annual basis using appropriate cost accounting.  Monitors for additional funding opportunities and revises and prepares detailed documents to obtain or DE obligate.  Utilizes each new year’s instructions and ensures documents are prepared accurately and timely with the goals of each unit accounted for. Prepares special budgetary requests for class adjustments, budget amendments, etc.  Ensures each year’s grants and budget allowances by unit are properly expended throughout the year, avoiding end of year conflicts or unnecessary de obligations.  Monitors and accurately applies indirect cost rates and Divisional allocations across the units.

Monitors on a monthly basis each procurement transaction from the various units for accurate accounting, journal entries, and allocation to their respective budgets, object coding, and fund sources.  Ensures credit card charges are accurately dispersed from accounting and ensures charges to the various units are accurately reflected in monthly projection reports.  Requests required journal entries as necessary and tracks to ensure completeness. Prepares internal projection sheets for comparison to OOA projection sheets on a monthly basis for both state and federal fiscal years.

Monitors and assists each unit in their daily cash/credit card revenue and reconciles internal receipts with Departmental revenue reports on a monthly basis and creates simplified reports and charts to share with management.  Develops and fine tunes database systems used by the various units to track and ensure proper accounting in accordance with State and federal guidelines.  Manages related Legislative audits to ensure avoidance of repeat and new findings by representing the Division during audits and monitoring units quarterly throughout the year for continued compliance. 

Assists OOA in daily procurement and grant drawdowns and serves as the main point of contact for OOA regarding daily fiscal matters.  Attends OOA/federal audit meetings and represents the Division to report back areas of concern and status of compliance.   Ensures end of year procurements are coordinated and accurately processed through OOA and OGS.

Assists in Divisional projects as needed and provides assistance preparing legislative responses and fiscal notes.   Ensures all fiscal related reporting required of the various units within the Division are completed timely and accurately.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Three years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

State or federal government accounting experience is preferred

Experience substantiating financial decisions through analysis of records, reports, and other financial

Experience with federal and state financial regulatory requirements for government accounting

Experience applying computational and mathematical skills

Experience with Microsoft Excel and Google sheets 

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment.  RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred.  However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendum may be mailed to:

DLLR Office of Human Resources
Atten: You may contact -Kim Allen-Hubbard at 410-767-8653 or submit via email to kim.allen-hubbard1@maryland.gov or deliver in person. 
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

TTY Users: call via Maryland Relay

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities