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HR SPECIALIST TRAINEE

Recruitment #21-004913-0003

Introduction

The Maryland Department of the Environment is seeking to fill a contractual HR Specialist Trainee position.  This is a position specific recruitment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.  

Please note that contractual positions do not offer the same State benefits as permanent positions. 

GRADE

13

LOCATION OF POSITION

 Maryland Department of the Environment

Operational Services Administration/Office of Human Resources

1800 Washington Blvd., Baltimore MD  21230

Main Purpose of Job

The HR Specialist Trainee within the Office of Human Resources (OHR) is an entry level position responsible for performing entry level professional human resources work in the administration of HR programs in the Statewide Personnel Management System (SPMS).

The position will learn to assist HR professionals and maintain confidentiality in all HR related fields as they learn to perform a variety of services and tasks governing a broad range of general human resources activities according to State statutes, procedures, guidelines and instructions as established in and by the State Personnel and Pensions Article, Code of Maryland Regulations, Memorandum of Understanding and the Department of Budget and Management, to include, the Office of Personnel Services and Benefits. 

POSITION DUTIES

This list does not represent all duties and responsibilities of the position:

  • Learns HR related laws, regulations, policies and procedures relevant to the State Personnel and Management System (SPMS) and Code of Maryland Regulations.
  • Learns to provide guidance and advice to employees and supervisors in the application of HR laws, regulations and policies.
  • Learns to compile, analyze and evaluate HR-related information and recommend actions based upon rules, regulations, policies, guidelines and precedents.
  • Learns to provide counsel and guidance regarding health insurance coverage, premium rates, effective dates, eligibility issues, retroactive adjustments, additions, removals and corrections.  Assists employees in the completion of enrollment forms for qualifying events. 
  • Learns to resolve conflicts with Employee Benefits Division for the purposes of verifying eligibility, conveying and receiving information regarding employee claims and adjustments. 
  • Learns to provide counsel and guidance on retirement coordination duties ranging from eligibility to purchasing previous service and retirement estimates.
  • Learns to provide assistance in the completion of retirement and retirement disability forms.
  • Learns to administer agency leave programs; provides counsel and guidance regarding the applicability and regulations/procedures pertaining to all categories of leave such as FMLA designated leave, Leave Bank, Employee to Employee Leave , Accident Leave, Leave without Pay and Paternal Leave. 
  • Learns to analyze reports obtained from timekeeping on the usage of the various types of leave.  Learns to calculate available FMLA designated leave.  Track’s usage of leave according to approved designation and provides notifications updates to employees, supervisors, OHR and the Office of Diversity, Equity and Inclusion.
  • Learns to create job requisitions, job planners and job announcements in the State applicant tracking system JobAps. 

MINIMUM QUALIFICATIONS

Education: A bachelor’s degree from an accredited college or university.

Experience: None. 

Notes:        

1. Professional HR management work in the areas of recruitment,  classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.  

2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education.  Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required education.  

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • Experience or knowledge using human resources software such as Workday;
  • Experience or knowledge using an Applicant Tracking system such as JobAps;
  • Experience or knowledge of personnel management functions (FMLA/Leave Benefits, Health Benefits, Retirement, Recruitment) 
  • Experience using Microsoft Office Suite Word or Excel to create documents and spreadsheets;
  • Must possess strong interpretation skills;
  • Must have strong written and communication skills;
  • Must be able to prioritize and plan work activities as to use time efficiently.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.  

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Applicants meeting the minimum qualifications will be placed on the Eligible List categorized as BEST QUALIFIED. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Resumes will not be accepted in lieu of a completed application.

Incorrect application forms will not be accepted.

Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDE, Recruitment and Selection Division, 1800 Washington Blvd., Baltimore MD 21230. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please email the requested information to Tammy Lewis, tammy.lewis@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact Tammy Lewis/MDE Recruitment and Examination Division at 410-537- 3130.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-537-3130 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.


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