HR SPECIALIST TRAINEE
|Department||MDE - Operational Services Administration|
|Date Opened||5/28/2021 1:40:00 PM|
|Filing Deadline||6/11/2021 5:00:00 PM|
|HR Analyst||Tammy Lewis|
The Maryland Department of the Environment is seeking to fill a contractual HR Specialist Trainee position. This is a position specific recruitment. This recruitment will be used to fill current and future vacancies for this position/function only. The resulting cert list will be maintained for one year. Persons interested in future vacancies within this classification must re-apply.
Please note that contractual positions do not offer the same State benefits as permanent positions.
LOCATION OF POSITION
Maryland Department of the Environment
Operational Services Administration/Office of Human Resources 1800 Washington Blvd., Baltimore MD 21230
Operational Services Administration/Office of Human Resources
1800 Washington Blvd., Baltimore MD 21230
Main Purpose of Job
The HR Specialist Trainee within the Office of Human Resources (OHR) is an entry level position responsible for performing entry level professional human resources work in the administration of HR programs in the Statewide Personnel Management System (SPMS).
The position will learn to assist HR professionals and maintain confidentiality in all HR related fields as they learn to perform a variety of services and tasks governing a broad range of general human resources activities according to State statutes, procedures, guidelines and instructions as established in and by the State Personnel and Pensions Article, Code of Maryland Regulations, Memorandum of Understanding and the Department of Budget and Management, to include, the Office of Personnel Services and Benefits.
This list does not represent all duties and responsibilities of the position:
- Learns HR related laws, regulations, policies and procedures relevant to the State Personnel and Management System (SPMS) and Code of Maryland Regulations.
- Learns to provide guidance and advice to employees and supervisors in the application of HR laws, regulations and policies.
- Learns to compile, analyze and evaluate HR-related information and recommend actions based upon rules, regulations, policies, guidelines and precedents.
- Learns to provide counsel and guidance regarding health insurance coverage, premium rates, effective dates, eligibility issues, retroactive adjustments, additions, removals and corrections. Assists employees in the completion of enrollment forms for qualifying events.
- Learns to resolve conflicts with Employee Benefits Division for the purposes of verifying eligibility, conveying and receiving information regarding employee claims and adjustments.
- Learns to provide counsel and guidance on retirement coordination duties ranging from eligibility to purchasing previous service and retirement estimates.
- Learns to provide assistance in the completion of retirement and retirement disability forms.
- Learns to administer agency leave programs; provides counsel and guidance regarding the applicability and regulations/procedures pertaining to all categories of leave such as FMLA designated leave, Leave Bank, Employee to Employee Leave , Accident Leave, Leave without Pay and Paternal Leave.
- Learns to analyze reports obtained from timekeeping on the usage of the various types of leave. Learns to calculate available FMLA designated leave. Track’s usage of leave according to approved designation and provides notifications updates to employees, supervisors, OHR and the Office of Diversity, Equity and Inclusion.
- Learns to create job requisitions, job planners and job announcements in the State applicant tracking system JobAps.
DESIRED OR PREFERRED QUALIFICATIONS
It is preferred that the selected candidate has the following:
- Experience or knowledge using human resources software such as Workday;
- Experience or knowledge using an Applicant Tracking system such as JobAps;
- Experience or knowledge of personnel management functions (FMLA/Leave Benefits, Health Benefits, Retirement, Recruitment)
- Experience using Microsoft Office Suite Word or Excel to create documents and spreadsheets;
- Must possess strong interpretation skills;
- Must have strong written and communication skills;
- Must be able to prioritize and plan work activities as to use time efficiently.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.