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HR SPECIALIST TRN

Recruitment #21-004913-0007

Introduction

This position is limited to current contractual and permanent Maryland Department of Public Safety and Correctional Services (DPSCS) employees only.

GRADE

13

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Road 
Baltimore, MD 21215

POSITION DUTIES

The main purpose of this position is to perform entry-level duties in the Human Resources Background Investigations Unit. The incumbent trains to schedule appointments, administer, and conduct electronic data tracking of several pre-employment related processes, including psychological testing, using Smartsheet and Microsoft products, while ensuring compliance with hiring guidelines. This position requires a working knowledge of Federal HIPAA laws, State Personnel and Pensions, EEOC, DPSCS, and COMAR policies, procedures, and regulations. The incumbent serves as a liaison to applicants, employees, DPSCS hiring managers, contract vendors, and external stakeholders.

  • Learns to coordinate and track pre-employment appointments/processes. 
  • Learns to schedule applicant for interview, background fingerprints, psychological test, physical examination, and drug test.
  • Trains to contact applicant using various communications modes - phone, email, JobAps, and official letters.
  • Trains to verify applicant information via JobAPs and departmental electronic HR databases.
  • Learns to complete appointment data entry details using departmental database and tracking systems.
  • Learns to maintain pre-employment Background Unit databases, including JobAps and Smartsheet.
  • Trains to organize, scan and save background documents in accordance with HR guidelines and records retention.
  • Learns to prepare background summary reports as necessary or requested.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education:   A Bachelor’s degree from an accredited college or university.  
Experience: None.  

Notes:  
1. Candidates may substitute professional HR management work experience in the areas of recruitment, classification, salary administration, employee relations, test development and validation or as a generalist on a year-for-year basis for up to four years of the required education.  
2. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required education.  Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.  
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
1. Six months experience utilizing the tracking system Smart Sheets. 
2. One year experience using Workday. 
3. Experience inputting personal information in HR databases.

LIMITATIONS ON SELECTION

This position is limited to current contractual and permanent Maryland Department of Public Safety and Correctional Services (DPSCS) employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter. 2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment. 

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Jada Newman
jadaL.newman@maryland.gov
443-326-6087 

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or410-767-4850. 

We thank our Veterans for their service to our country. 

People with disabilities and bilingual candidates are encouraged to apply. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.