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HR SPECIALIST

Recruitment Specialist

Recruitment #21-004914-0005

Introduction

This recruitment has been reposted to allow additional candidates to submit applications. If you have already applied for this recruitment, PLEASE DO NOT REAPPLY; your existing application remains under consideration.

GRADE

14

LOCATION OF POSITION

Maryland Department of Human Services
Human Resource Development and Training Employment Services Division, Recruitment Unit 
311 W. Saratoga Street 
Baltimore, MD 21201

POSITION DUTIES

This position is responsible for recruitment and employment responsibilities for the Department of Human Services (DHS), Headquarters Administrations. These include the following: Family Investment Administration (FIA), Social Service Administration (SSA), Child Support Administration (CSA), Office of Technology for Human Services (OTHS), Budget and Finance, Procurement, Division of Administrative Operations, Office of Communications, Office of Government Affairs, Office of the Inspector General, Maryland Legal Services.

In addition, this position provides consultation and technical assistance to the 23 Local Departments of Social Services on contractual recruitments and management level recruitments.

This position has primary responsibility for recruitment activities for Department of Human Services (DHS) Headquarters. This includes, but not limited to: determining the appropriate recruitment methodology, preparing vacancy announcements, requesting position-specific recruitment, sending recruitment letters to eligible candidates, creating and clearing eligible lists, reviewing, screening and approving eligible applicants, determining minimum qualifications, finalizing the appointment of selected candidate and obtaining required approvals.

Utilizes and recommends a variety of recruitment methods for filling positions, such as advertisements-local and/or national circulation, receive, review, screen, approve and route resumes to appropriate hiring authority. 

Reviews and acquires the necessary signatures for hiring selection packages. 

Processes DHS Hiring Exception Requests for Department of Budget and Management (DBM) approval to fill vacant positions throughout the entire agency. 

Conducts and coordinates new employee orientation sessions, providing an overview of DHR’s organizational structure, mission and Strategic Plan, state employee responsibilities and benefits, including but not limited to insurance benefits, pension, holidays, leave, etc. 

Prepares and conducts recruitment/employment training sessions for DHS HR Officers and Liaisons as well as Directors.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

EDUCATION: A bachelor’s degree from an accredited college or university.
 
EXPERIENCE: One year of PROFESSIONAL HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation.

NOTES:

1. Professional HR management work in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.

2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.

3. Thirty graduate credit hours from an accredited college or
university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field may be substituted for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Possession of a Bachelor's or Master's degree from an accredited college or university in Human Resource Management.

One year experience using an HRIS system and the Microsoft Office Suite, including Word, Excel, PowerPoint and Email. 

One year experience interpreting and applying HR related laws, regulations, policies and procedures within State Personnel Management System. 

One year experience conducting or assisting with recruiting for positions. 

One year experience conducting training for hiring managers concerning recruiting policies and procedures. 

One year experience preparing position announcements or job advertisements for circulation.    

One year experience providing advice and guidance to employees, supervisors, program managers, agency executives and others on HR related matters.

The ability to communicate effectively and maintain confidentiality.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.  

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. 

You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 135, Baltimore, Maryland 21201. 

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

 If additional information is required, the preferred method is to upload.  If unable to upload, please email requested information only to scott.waddel@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

If you have any questions concerning the recruitment process for this position, please email Scott Waddel at scott.waddel@maryland.gov.  

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. 

People with disabilities and bilingual applicants are encouraged to apply. 

We thank our Veterans for their service to our country and encourage them to apply. 

TTY Users: call via Maryland Relay