EXECUTIVE ASSOCIATE II
Assistant to the Deputy Superintendent for School Effectiveness
Recruitment #21-005052-0001
Department | MSDE - Office of the State Superintendent |
---|---|
Date Opened | 3/26/2021 11:00:00 AM |
Filing Deadline | 4/9/2021 11:59:00 PM |
Employment Type |
Full-Time
|
HR Analyst | Christopher King |
Work Location |
Baltimore City
|
Introduction
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.
GRADE
State
Salary Grade 15
Annual Salary Range: $44,989 - $58,122 with progression to $71,606
LOCATION OF POSITION
Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201
Main Purpose of Job
This position is a
Special Appointment position serving as the intermediary and executive
administrative assistant to the Deputy State Superintendent for School
Effectiveness responsible for providing high-level administrative and
secretarial support in establishing and maintaining all office protocols.
POSITION DUTIES
Serves as intermediary for the Deputy State
Superintendent in overseeing operational details; establishes and maintains contact with agency executive
associates and other staff; sustains direct oversight of scheduling and
calendar logistics; completes and prepares documents for Deputy State Superintendent
review-approval and signature; establishes and maintains filing systems for records and documents;
addresses and directs incoming correspondence and inquiries; reviews and tracks
legislative details during the legislative session; develops forms, summaries,
and presentations; requisitions supplies, reconciles credit card statements and
expense accounts, and completes special assignments as directed.
MINIMUM QUALIFICATIONS
EDUCATION: Graduation from an accredited high school or
possession of a high school equivalency certificate.
EXPERIENCE: Five
years of progressively responsible experience providing administrative support
to a senior or executive level manager. One year of the above experience
must have included Office Management. Relevant experience in a State or
local government agency is a desirable.
Note:
Completion of two years of study at an institution of
higher education or possession of an Associate’s Degree in secretarial science
or office technology is preferred.
DESIRED OR PREFERRED QUALIFICATIONS
Knowledge
of principles and practices of office administration; knowledge of standard
business English; extensive knowledge of Microsoft Word, Excel, and Power
Point; knowledge of Google applications; ability to manage and coordinate
multiple tasks and exercise sound judgment; skill in time management and
personal organization; skill in preparing detailed and accurate documentation; ability
to prioritize and respond to inquiries from internal staff, high level
administrators, constituents, stakeholders and the general public; ability to
follow instructions; ability to communicate effectively and establish and
maintain effective working relationships in a team environment.
LIMITATIONS ON SELECTION
Proof of eligibility to
work in compliance with the Immigration Reform and Control Act and possible
occasional travel throughout the State are required. Any misrepresentation of academic or
experience requirements for this position may result in non-selection or
termination of employment. Must be willing to work on Saturdays on a rotating
basis.
Conclusion
For immediate consideration
please submit your application by April 9,
2021.
The Maryland State Department of Education
provides equal employment opportunities to all employees and applicants for employment
and prohibits discrimination and harassment of any type without regard to race,
color, religion, age, sex, national origin, disability status, genetics,
protected veteran status, sexual orientation, gender identity or expression, or
any other characteristic protected by federal, state or local laws.
SELECTION PROCESS
Please provide sufficient information on
your application (and on separate pages, if necessary) to show that you
satisfy the qualifications for this recruitment. All information
concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date.
Successful candidates will be ranked as Best Qualified, Better Qualified, or
Qualified and placed on the employment (eligible) list for at least one year.
The examination will consist of a
rating of your education, training, and experience related to the requirements
of the position. You may be required to
complete a qualifications supplement, or the rating may be based on your
application. Therefore, it is important
that you provide complete and accurate information on your application. Report all experience and education that is
related to this position.
Appropriate
accommodations for individuals with disabilities are available upon request.
BENEFITS
FURTHER INSTRUCTIONS
To apply for this position online go to MSDE
Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org).
On-line applications (and resumes) are the
preferred method for receiving your application/attachments. Using this
method will allow applicants to access their documents for future recruitments
for which they apply and verify that the appropriate documents
(resume-credentials) have been attached to the recruitment that requires
them. Applicants must include their resume and provide sufficient
information on the application to document that they satisfy the minimum
qualifications for this recruitment. Please
do not put "See Resume" in the job duties section of your
application; your application will not be considered.
If you utilize fax or regular mail
as the option to submit required attachments, you will need to resubmit these
documents each time you apply for a new position that requires the
attachments. Additionally, you must include the following information on
each page of the attachment you submit in order to ensure that we append the
attachments to the correct recruitment: First and Last Name, Recruitment
Number, and the last 4 digits of your SS# and indicate application
for Executive Associate II - Executive Assistant to the Deputy State
Superintendent for School Effectiveness
Position# 039390 (JobAps #21-005052-0001). Mailing
Address: Maryland State Department of Education, Office of Human Resources, 200
West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This
fax number is for Department of Education recruitment actions only.
If you have difficulty with your user account or
have general questions about this online application system, please contact the
MD Department of Budget and Management, Recruitment and Examination Division at
410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or
TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.