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STAFF SPECIALIST III EDUCATION

Early Childhood Financial Reporting Specialist

Recruitment #21-005298-0010

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of Maryland Salary Grade 18

LOCATION OF POSITION

200 W. Baltimore St., Baltimore MD

Main Purpose of Job

The primary purpose of this position is to develop, plan, coordinate and direct the fiscal operations and reporting related to Preschool Development Grant Birth through Five (B-5) Grant. This position will be assigned to the DEC and serve as the lead fiscal grant manager for Preschool Development Grant Birth through Five (B-5) Grant. Provide financial oversight for all grants and contracts for the B-5 as well as providing technical assistance for monitoring the financial and logistical aspect of financial procedures impacting grants and contracts for the program as a whole. Working with both the program administrators and the business service department, this position will be responsible for formula procedures and systems for reporting to the federal government

POSITION DUTIES

Budget and expenditure analysis for PDG B-5 Grant 
This position is responsible for monitoring and analyzing expenditures of the above-referenced programs. The incumbent in this position must have detailed knowledge of Federal laws and regulations governing funds received. The incumbent must also have detailed knowledge of state fiscal policies and procedures in order to develop projected fund expenditures based on available data. Some programs are subdivided into projects, each requiring a separate accounting of funds. The analysis consists of:
  •  Prepares budget and expenditure projections for the monthly or quarterly status of grant funds reports which require balancing possible over-expenditures in other areas that directly impact on the budget and program. 
  •  Evaluates program effectiveness of use of funds in accordance with applicable federal and state laws, rules, and regulations and program goals by monitoring expenditures and preparing statistical data to track funding and spending. 
  •  Prepares coordinates, compiles, reviews and edits the budget documents. Maintaining expenditure data reports for the project/program office. 
Budget policy and procedure development 
  •  Provides advice and guidance to the assistant superintendent, directors, grant managers, and others regarding fiscal and grant related matters. Analyzes, researches, and reports on departmental fiscal matters. 
  • Implements and provides fiscal management for funds awarded under B-5 which are issued as grants and contracts by the Division of Early Childhood.  Maintaining and monitoring timely processing of invoices, including periodic tracking of balances on requisitions and grants. Prepares and confirms the availability of funds for grant/contract reimbursements to local school systems, contractors, and private vendors and other recipients for disbursement of funds
  • Represents the department/division at meetings. 
  • Develops the financial portion of the State request and Federal B-5 Grant and the federal financial reports. Writes detailed justification for items requested by program.

MINIMUM QUALIFICATIONS

Education: Possession of a Master’s degree or at least 36 hours of equivalent post-baccalaureate course work.
Experience: Three years of administrative, librarian, teaching or rehabilitation work in education, library or rehabilitation programs.
Notes:
1. Two additional years of experience may be substituted for the Master’s degree or 36 hours of equivalent post-baccalaureate course work.
2. The above requirements are set by the Maryland State Department of Education in accordance with Education Article, Section 2-104.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
1 year of grant management experience

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  •  Experience with R* Star 
  •  Experience with ADPCS 
  •  Proficient in Microsoft Office  Excel

SPECIAL REQUIREMENTS

Applicants are subject to a criminal background investigation in accordance with the federal Family Law Article, Section 5.  Employees in this classification are subject to substance abuse testing in accordance with Code of Maryland Regulations 06.01.09, Testing for Illegal Use of Drugs. Person appointed to position in this classification will be assigned duties which require the operation of a motor vehicle including a car, five-passenger van, and a 12-passenger van.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland, and their driving records will be subject to investigation. 

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 The selected candidate will be subject to a criminal history background check as the final step in the selection process. 

 Please do not put "See Resume" in the job duties section of your application and or supplemental questionnaire.  Your application will be considered incomplete. Incomplete applications will not be considered. Only solicited materials will be accepted for this recruitment.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:

Maryland State Department of Education 

Office of Human Resources 

C/o Marcia Cooper-Stokes 

200 West Baltimore Street 

Baltimore, Maryland 21201 

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Please DO NOT submit any unsolicited materials and/ or documents. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application of Staff Specialist III Education- Early Childhood Financial Reporting Specialist  (JobAps#: 21-005298-0010). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only. 

 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/. 

 

Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply.     

 




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