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Business Services Coordinator

Procurement and Contract Management Division

Recruitment #21-005476-0029

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

This is a Management Service position and serves at the pleasure of the Appointing Authority.

GRADE

State Salary Grade 19
Annual Salary Range: $58,441 - $76,108 (with progression to $95,703)

LOCATION OF POSITION

200 West Baltimore Street. Baltimore, MD 21201

Main Purpose of Job

The Business Service Coordinator will ensure the execution of high-quality services covering all Procurement and Contract Management Division functional areas including, but not limited to, facilitating all procurement processes and stages (i.e., planning, defining requirements and needs, sourcing and solicitation, evaluation and selection, award, contract negotiations and execution, tracking and record keeping, etc.).

POSITION DUTIES

  • Work under the direction of assigned Business Services Partner in the Procurement and Contract Management Division to coordinate the planning and execution of all essential procurement and contracting processes and practices ·         
  • Develops and maintains a department-wide purchasing and contract management operations manual to be used by MSDE divisional leaders and program staff·         
  • Facilitates the evaluation process for bids and proposals to determine if they are responsive to the solicitation·         
  • Monitor procurement and contract management tracking and database metrics to support continuous improvement decisions·         
  • Tracks procurement and contract issues and concerns and maintains open communication with stakeholders  
  • Provides technical support for online procurement and contract management systems and webpages.      
  • Deploy MSDE selection resources and processes to ensure assigned division leaders have the information needed to set smart, strategic, and equitable procurement and contract management goals       
  • Keep abreast of technical, legislative, and professional trends and developments affecting procurement and contract management programs. 

MINIMUM QUALIFICATIONS

EDUCATION:    A Bachelor’s Degree from an accredited college or university.

EXPERIENCE: Three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts or ensuring compliance with procurement laws, regulations and conditions.

Notes:

  1. Candidates may substitute additional professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.
  2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.
  3. Candidates may substitute the following written certifications obtained through passing an examination for the required education: Certified Professional Contracts Manager from the National Contract Management Association; Certified Purchasing Manager from the National Association of Purchasing Management; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).
  4. Candidates may substitute U.S. Armed Forces military  service experience as a commissioned officer in Contracting and Industrial Management classifications or Contracting and Industrial Management specialty codes in the Procurement field of work on a year-for-year basis for the required experience and education.

 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualification.

  • Experience with State of Maryland Procurement laws, regulations, policies, application and software
  • Contract Management Experience 
  • Experience organizing, tracking, and being responsible for contract documents
  • Experience communicating with stakeholders, vendors, and internal partners regarding upholding and adhering to tenets of contracts
  • Certification as a Procurement Professional from the Maryland Department of General Services or willingness to complete the Procurement Professional Certification within one year of appointment. 

LIMITATIONS ON SELECTION

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act and occasional travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

Conclusion

For immediate consideration please submit your resume –and- application by April 26, 2022. Open until filled.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org) –and – attach your resume. On-line applications (and resumes) are the preferred method for receiving your application/attachments. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered. 

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for Program Manager I - Business Services Coordinator, Procurement and Contract Management Division #s 040191 and 040355 (JobApps 21-005476-0029). Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only. 

For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

 Appropriate accommodations for individuals with disabilities are available upon request



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