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Executive Associate for the Assistant State Superintendent

Recruitment #21-006094-0006


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.


State of MD Salary Grade 16


200 W. Baltimore St., Baltimore MD

Main Purpose of Job

This position serves as the Executive Associate to the Assistant State Superintendent for the Division Career and College Readiness and Office of Leadership Development and School Improvement. The position is responsible for planning and executing administrative functions associated with career and technical education (CTE), leadership development, school improvement, dual enrollment, and K-12 instructional areas. The position leads administrative functions for the Division, manages communication and data systems, and supports Division operations and fiscal management.


The Executive Associate is responsible for planning and executing administrative functions associated with career and technical education (CTE), leadership development, school improvement, dual enrollment, and K-12 instructional areas.  This Executive Associate administers the schedule for Assistant State Superintendent; screens, analyzes, and prioritizes incoming correspondences and disseminates to appropriate staff; maintains databases, contacts, inventory and Division protocols; requisitions supplies; maintains records; organizes travel; manages meeting logistics; and reconciles credit card statements and expense accounts.


EDUCATION:  Graduation from an accredited high school or possession of high school equivalency certificate.

EXPERIENCE: Four years of progressively responsible experience providing administrative support to a senior or executive level manger. One year of the above experience must have included Office Management. Relevant experience in a State or local government agency is desirable.

1.  Completion of two years of study at an institution of higher education or possession of an Associate’s Degree in secretarial science or office technology is preferred.
2.  The required field of education and experience are unique for each option and are established by MSDE in accordance with Education Article, Section 2-104 of the Annotated Code of Maryland. The specific education and experience qualifications for each position are on record in the Human Resource Management Branch of the Division of Business Services of the Department of Education.  
3.   Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Education Program classifications or Education Program specialty codes in the Education field of work on a year-for-year basis for the required experience and education.


Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
1 year of proficient Microsoft Excel Experience


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Google Documents Experience
  • Online Productivity Tools Experience


Applicants are subject to a criminal background investigation in accordance with the federal Family Law Article, Section 5.  Employees in this classification are subject to substance abuse testing in accordance with Code of Maryland Regulations 06.01.09, Testing for Illegal Use of Drugs. Person appointed to position in this classification will be assigned duties which require the operation of a motor vehicle including a car, five-passenger van, and a 12-passenger van.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland, and their driving records will be subject to investigation.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The selected candidate will be subject to a criminal history background check as the final step in the selection process. 


Please do not put "See Resume" in the job duties section of your application and or supplemental questionnaire.  Your application will be considered incomplete. Incomplete applications will not be considered. Only solicited materials will be accepted for this recruitment.



Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:

Maryland State Department of Education 

Office of Human Resources 

C/o Marcia Cooper-Stokes 

200 West Baltimore Street 

Baltimore, Maryland 21201 

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Please DO NOT submit any unsolicited materials and/ or documents. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Of Administrator I (JobAps#: 21-006094-0006). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only. 


If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at 


Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply