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Recruitment #21-006095-0004




301 W. Preston Street
Baltimore, MD 21201

Main Purpose of Job

The Administrator II position will serve as a Special Assistant to the Secretary of the Maryland Department of Aging (MDoA). The Special Assistant will assist in the oversight of innovations and special projects, produce reports, conduct special research, implement new initiatives, conduct program data analysis, and perform other tasks as requested to accomplish the goals of the Secretary. The position may also serve as a program manager for projects, as needed.


Provide Executive Level of Support to the Secretary

Work in conjunction with MDoA's senior team to pursue and achieve a variety of innovations and initiatives as determine by the Secretary.

Provide support to the Secretary regarding internal policy, monitoring, program evaluation and development, and organizational matters.

Provide project coordination support by compiling information from multiple sources, tracking timelines, progress of action plans and items, coordinating resources and materials, and updating project databases.

Lead selected program based special projects that required cross-functional engagement with key staff across the organization and with external stakeholders, as appropriate.

Serve as liaison between internal and external customers/constituents while maintaining confidentiality of information and records in verbal forms of communication.

Research and Document Preparation

Research and compile information on grant opportunities, special projects, and new innovations.

Prepare talking points, charts/graphs and Power Points for presentations and to demonstrate the effectiveness of programs.

Draft internal and external written correspondence, as well as edit memos, proposals, reports, and other documents.

Assist Senior Leadership and the Department's Legislative Liaison with preparation of annual reports, fiscal notes, budget responses, survey responses, grant proposals, etc.

Program Evaluation and Data Analysis

Assist in the evaluation of program data to determine if a program is meeting its objectives and goals.

Recommend efficiencies to reduce staff time, expand the number of older adults served, and improve program delivery.


Education: A Bachelor's degree from an accredited college or university.

Experience: Two years of experience in administrative staff or professional work.


1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.


One year experience in project coordination.

One year experience supporting high level executive.

Experience using Microsoft Office Suite and Google mail.

Must be able to multi-task and work independently.

Strong written and oral communication skills.

Excellent critical thinking, analytical, and organizational skills. 

Ability to maintain strict confidentiality.


All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.



Online applications are highly recommended.  However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management Recruitment and Examination Division, 301 W. Preston Street, Room 608 Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment.  No postmarks will be accepted.

For questions regarding this recruitment, please contact DBM Recruitment and Examination Division at 

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.