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ADMINISTRATIVE SPECIALIST III

Recruitment #21-006118-0002

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of MD Salary Grade 12

LOCATION OF POSITION

200 W. Baltimore St., Baltimore MD

Main Purpose of Job

The main purpose of this position is to provide administrative support for the Office of Child Care – Maryland EXCELS Branch.

POSITION DUTIES

  • Performs a variety of clerical support tasks for the office: opens, reviews, dates, prioritizes, logs and disperses incoming mail according to established procedures; prepares and forwards items for outgoing mail, via normal postal services, interoffice mail, or facsimile; maintains Branch files; orders supplies and equipment by way of FMIS; prepares printing requests and purchase orders; acquires bids when necessary; places repair orders for office machines and equipment; reviews for accuracy expense reports submitted by branch staff and forwards to program manager or supervisor for signature; provides signed copy to branch staff after submitting for payment.
  • Enters requisitions into FMIS, enters grants into NOGA system and follows up on sign-off. Maintains unit mail log and a current, complete filing system; tracks all correspondence assigned to the unit for response.  Follows up on assignments until finalized and distributed.
  • Enters requisitions into FMIS, enters grants into NOGA system and follows up on sign-off. Maintains unit mail log and a current, complete filing system; tracks all correspondence assigned to the unit for response.  Follows up on assignments until finalized and distributed.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.
Experience: Two years of experience in administrative or professional work.
Notes:
1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.
2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

1 year of proficient Google Suite Experience

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  •  Customer Service Experience 
  •  Experience Editing Documents

SPECIAL REQUIREMENTS

Applicants are subject to a criminal background investigation in accordance with the federal Family Law Article, Section 5.  Employees in this classification are subject to substance abuse testing in accordance with Code of Maryland Regulations 06.01.09, Testing for Illegal Use of Drugs. Person appointed to position in this classification will be assigned duties which require the operation of a motor vehicle including a car, five-passenger van, and a 12-passenger van.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland, and their driving records will be subject to investigation.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The selected candidate will be subject to a criminal history background check as the final step in the selection process.

Please do not put "See Resume" in the job duties section of your application and or supplemental questionnaire.  Your application will be considered incomplete. Incomplete applications will not be considered. Only solicited materials will be accepted for this recruitment.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:
Maryland State Department of Education  
Office of Human Resources  
C/o Marcia Cooper-Stokes  
200 West Baltimore Street  
Baltimore, Maryland 21201  

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Please DO NOT submit any unsolicited materials and/ or documents. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Of Administrative Specialist III (JobAps#: 21-006118-0002). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

 If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply.   



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