SERVICES SPECIALIST (contractual)
Inventory Coordinator
Recruitment #21-006283-0002
Department | Maryland Department of Emergency Management - X |
---|---|
Date Opened | 9/8/2021 5:00:00 PM |
Filing Deadline | 9/22/2021 11:59:00 PM |
Salary | $15.00 - $23.37/hour |
Employment Type |
Full-Time
|
HR Analyst | Audra Mack |
Work Location |
Baltimore County
|
Introduction
Our mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland's communities and partners.
NOTE: Position will be required to work in an emergency/disaster capacity according to assignment within the State Emergency Operations Structure (SEOC) and according to the Consequence Management Operations Plan (CMOP). This may involve working 12 hour shifts extended periods of time in support of 24 hour consequence management activities.
The Maryland Emergency Management Agency (MEMA) is the agency of State Government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MEMA works to ensure that all Marylanders engage in preparedness activities and that the entire state is more disaster resilient.
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Emergency
and Disaster response and recovery operations as needed and/or assigned by
agency Executive Director, Directors, or Operations Personnel. Employee will be expected to staff the State
Emergency Operations Center (SEOC) upon activation for consequence management
activities. Employee may be called to duty at any
time, day, or night, and is expected to report to the SEOC or assigned duty
location within 2 hours of notification. Employee will attend training
and retain competencies to be appropriately prepared for prepared for SEOC
staffing needs including understanding and mastery of all five components of
the National Incident Management System (NIMS) and the Maryland Emergency
Management System (MEMS). Employee will support SEOC activities, which may
involve extended work hours, as well as extraordinary stress levels, given that
a disaster event would occur requiring SEOC activation. Employee will be expected to perform command
and supervisory functions for incident management needs with competence and
reliability under NIMS and MEMS. Employee is expected to support ongoing
recovery operations as it relates to their specific Branch
roles/responsibilities. Employee may be required to report to an alternate
location to perform SEOC duties in support of MEMS stakeholders or in the event
of a Continuity of Operations Program (COOP) Plan activation. Employee may be called to duty at any time, day,
or night, and is expected to report to the SEOC or assigned duty location
within 2 hours of notification.
Inventory
Control Management Duties: The incumbent is responsible to serve as the agency’s
liaison for the Department of General Services regarding all issues concerning
State personal property and capital inventory.
Employee will confer with DGS Inventory Standards and Support Services
Division administrative officials, program heads, staff specialists and others
via email and telephone to ensure State inventory policies and procedures are
implemented and maintained appropriately.
Employee will be responsible for managing the agency’s $5.4 inventory
program and will have daily contact with MEMA staff via email and in person for
inventory review and management. This
involves providing input and decisions on internal policies and
procedures. Employee independently
maintains the agency’s computerized inventory database and monitors all
equipment (capital and sensitive) to ensure it is tagged and input in the
system. Employee will coordinate, administer,
and supervise all programs designed for the department’s disposal of surplus
property in accordance with DGS ISSSD guidelines and conduct investigations
into inventory incidents (missing/lost/stolen State property) and report to DGS
following proper protocol. Employee will
independently plan, organize, and direct the physical inventory activities and
train agency inventory Accountable Officers.
Employee enforces compliance for staff to follow (prepared in-house
procedural manual) MEMA directive for inventory policies and applies rules, regulations,
standards, and procedures. Employee
responsible to prepare and review various compiled inventory reports (equipment
location, barcode, and assignment).
Employee responsible to formulate final reports such as State annual
fixed assets and missing/stolen State property.
Employee will remain current with the latest inventory management and
material handling tools, technology, and procedures. Employee maintains effective relationships
with the general public (GovDeals auction winners). Employee accommodates requests and inquiries
during fiscal compliance audits and maintains database, files, and ensures
assets are attainable, prepared, updated, and ready for unannounced spot and
announced inventory audits (DLS, OIG, DGS).
Employee will attend the quarterly DGS Property Officer Focus Group
meeting. Employee will attend other trainings
and meetings, as required.
Back up for Accounts
Payable: Serves as back-up for
processing payments in FMIS/ADPICS in compliance with State regulations, policies,
and procedures. This requires understanding
of required accounting codes.
Procurement/Travel
Corporate Purchasing Card-Assist with procuring supplies and delivering of equipment
for the building, travel/lodging services, training, and other duties as needed.
MINIMUM QUALIFICATIONS
Education:
Graduation from an accredited high school or possession of a high school
equivalency certificate.
Experience: Two years of experience in general services functions, office administration activities or in the receiving, storing, issuance, purchase or requisition of equipment, materials, and parts and supplies.
Notes:
1. Candidates may substitute additional experience as stated
above on a year-for-year basis for the required education.
2. Candidates may substitute U.S. Armed Forces military
service experience as a non-commissioned officer in logistics specialist
classifications or administrative support specialty codes in the logistics
field of work, on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the
following preferred qualification(s). Include clear and specific
information on your application regarding your qualifications.
Experience with inventory computer programs to update
counts and compile reports, such as spreadsheets.
The applicant must have excellent detail and organization
skills.
The applicant must have strong verbal and written
communication skills.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact S. Hudson at 410-767-4910 or the DBM Recruitment and Examination Division at Application.Help@maryland.gov, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.