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SERVICES SPECIALIST (contractual)

Inventory Coordinator

Recruitment #21-006283-0002

Introduction

                                                      

Our mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland's communities and partners. 

NOTE: Position will be required to work in an emergency/disaster capacity according to assignment within the State Emergency Operations Structure (SEOC) and according to the Consequence Management Operations Plan (CMOP). This may involve working 12 hour shifts extended periods of time in support of 24 hour consequence management activities.  

The Maryland Emergency Management Agency (MEMA) is the agency of State Government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery.  MEMA works to ensure that all Marylanders engage in preparedness activities and that the entire state is more disaster resilient. 

GRADE

9

LOCATION OF POSITION

5401 Rue St Lo Drive

Reisterstown, MD 21136

Main Purpose of Job

This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. The position also acts as a member of the Agency's SEOC Deliverables Workgroup and the WebEOC Workgroup and completes all roles and responsibilities for these workgroups. Chairperson's two committees to support MEMA during the Maryland Emergency Management Association Symposium/Committee. The Office of Mission Support is a critical part of MEMA's mission and the successful execution of the Agency's Center for Preparedness Excellence.This position reports to the Fiscal Services Administrator II.

Inventory Control Management Duties: This position will serve as the agency’s liaison for the Department of General Services with regard to all issues concerning State personal property and capital inventory. Employee will confer with DGS Inventory Standards and Support Services Division administrative officials, program heads, staff specialists and others via email and telephone to ensure State inventory policies and procedures are implemented and maintained appropriately. In addition, will assist with procuring and delivering of equipment and supplies for the building, assist with travel services and serve as backup to the Accounts Payable position.

POSITION DUTIES

Emergency and Disaster response and recovery operations as needed and/or assigned by agency Executive Director, Directors, or Operations Personnel.  Employee will be expected to staff the State Emergency Operations Center (SEOC) upon activation for consequence management activities.  Employee may be called to duty at any time, day, or night, and is expected to report to the SEOC or assigned duty location within 2 hours of notification. Employee will attend training and retain competencies to be appropriately prepared for prepared for SEOC staffing needs including understanding and mastery of all five components of the National Incident Management System (NIMS) and the Maryland Emergency Management System (MEMS). Employee will support SEOC activities, which may involve extended work hours, as well as extraordinary stress levels, given that a disaster event would occur requiring SEOC activation.  Employee will be expected to perform command and supervisory functions for incident management needs with competence and reliability under NIMS and MEMS. Employee is expected to support ongoing recovery operations as it relates to their specific Branch roles/responsibilities. Employee may be required to report to an alternate location to perform SEOC duties in support of MEMS stakeholders or in the event of a Continuity of Operations Program (COOP) Plan activation.  Employee may be called to duty at any time, day, or night, and is expected to report to the SEOC or assigned duty location within 2 hours of notification.

 

 

Inventory Control Management Duties: The incumbent is responsible to serve as the agency’s liaison for the Department of General Services regarding all issues concerning State personal property and capital inventory. Employee will confer with DGS Inventory Standards and Support Services Division administrative officials, program heads, staff specialists and others via email and telephone to ensure State inventory policies and procedures are implemented and maintained appropriately. Employee will be responsible for managing the agency’s $5.4 inventory program and will have daily contact with MEMA staff via email and in person for inventory review and management.  This involves providing input and decisions on internal policies and procedures.  Employee independently maintains the agency’s computerized inventory database and monitors all equipment (capital and sensitive) to ensure it is tagged and input in the system.  Employee will coordinate, administer, and supervise all programs designed for the department’s disposal of surplus property in accordance with DGS ISSSD guidelines and conduct investigations into inventory incidents (missing/lost/stolen State property) and report to DGS following proper protocol.  Employee will independently plan, organize, and direct the physical inventory activities and train agency inventory Accountable Officers. Employee enforces compliance for staff to follow (prepared in-house procedural manual) MEMA directive for inventory policies and applies rules, regulations, standards, and procedures.  Employee responsible to prepare and review various compiled inventory reports (equipment location, barcode, and assignment). Employee responsible to formulate final reports such as State annual fixed assets and missing/stolen State property. Employee will remain current with the latest inventory management and material handling tools, technology, and procedures.  Employee maintains effective relationships with the general public (GovDeals auction winners).  Employee accommodates requests and inquiries during fiscal compliance audits and maintains database, files, and ensures assets are attainable, prepared, updated, and ready for unannounced spot and announced inventory audits (DLS, OIG, DGS). Employee will attend the quarterly DGS Property Officer Focus Group meeting.  Employee will attend other trainings and meetings, as required.

 

 

Back up for Accounts Payable:  Serves as back-up for processing payments in FMIS/ADPICS in compliance with State regulations, policies, and procedures.  This requires understanding of required accounting codes.

 

Procurement/Travel Corporate Purchasing Card-Assist with procuring supplies and delivering of equipment for the building, travel/lodging services, training, and other duties as needed.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience in general services functions, office administration activities or in the receiving, storing, issuance, purchase or requisition of equipment, materials, and parts and supplies. 

Notes:

1. Candidates may substitute additional experience as stated above on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in logistics specialist classifications or administrative support specialty codes in the logistics field of work, on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with inventory computer programs to update counts and compile reports, such as spreadsheets.

The applicant must have excellent detail and organization skills.

The applicant must have strong verbal and written communication skills.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact  S. Hudson at 410-767-4910 or the DBM Recruitment and Examination Division at Application.Help@maryland.gov, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.