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Assistant Grant Administrator

Recruitment #22-000300-0005


The Maryland Higher Education Commission (MHEC), is seeking an experienced and energetic individual to fill the position of Staff Specialist I (Assistant Grant Administrator) in their Outreach and Grants Unit.

This is a contractual position that serves at the pleasure of the appointing authority




Nancy Grasmick Education Building, 6 N Liberty Street, Baltimore, MD 21201

Main Purpose of Job

This position is full-time (100%), and works collaboratively with the Executive Director, Department of External Relations; the NSP II Grant Administrator; the Grants Management Manager, MHEC accounting department, and members of the Health Services Cost Review Commission staff to support the competitive institutional grants and the statewide initiatives funded through the NSP II.


·       Acts on Executive Director’s behalf in his/her absence (e.g., attending meetings, responding to grantee questions for grants not directly under the Manager’s purview, assisting other OGM staff members).

·       Prepares annual performance reports to state and foundation grantors for grant programs assigned.

·       Assists with annual performance report preparation for other grant programs as requested.

·       Assists with preparation of policy briefings and legislative testimony as needed.

·       Works collaboratively with the Maryland State Department of Education, higher education institutions, nonprofit organizations, and others to develop and implement success initiatives (CNE training).

·       Provides daily oversight to grant programs such as the NSP II Program that support the State’s nursing preparedness mission.

·       Develops implementation schedules.

·       Conduct literature reviews to identify best practices for incorporation into Requests for Applications.

·       Performs grant management functions including but not limited to the delivery of technical assistance workshops, Request for Application development, Review Panel selection and management, application review and selection, bookkeeping, annual reporting, and compliance monitoring. 

·       Leads specific grant project teams as requested.

·       Perform other NSP II related duties as assigned.



Education:   A Bachelor's degree from an accredited college or university.

Experience: One year of administrative or teaching experience in post-secondary education programs.


1. Candidates may substitute the possession of a Master's degree from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Doctoral degree from an accredited college or university for the required experience.


One year of experience should involve working directly with nursing administration.


Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.  Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.  Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.





The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:     

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston Street,  Room 608

Baltimore, Maryland  21201

Recruitment# 22-000300-0005


The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.


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