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Local Office Agency Timekeeper

Recruitment #22-001260-0005


The Maryland Department of Human Services (DHS) is the state’s primary social service provider, serving over one million Marylanders annually.  The Department, through its 24 local departments of social services, aggressively pursues opportunities to assist people in economic need, provide preventive services, and protect vulnerable children and adults in each of Maryland’s 23 counties and Baltimore City.  DHS works in every community in Maryland to positively impact the lives of Marylanders. 

Telework options may be available for this position.

This is a full-time contractual position.




Maryland Department of Human Services
Washington County Department of Social Services
122 N Potomac St. 
Hagerstown MD 21740

Main Purpose of Job

This position will serve as the Washington County Department of Social Service’s Agency Timekeeper. Washington County Department of Social Services employees approximately 230 employees. WCDSS currently has state merit, state contractual and outside vendor employees. This position will be responsible for all timekeeping and leave management for all WCDSS employees.


  • State Timekeeping and Leave Management for DHS/WCDSS State merit and contractual employees 
  • Vendor Timekeeping and Leave Management for all grant funded or vendor contractual employees 
  • Enters time for another employee.
  • Approves time and time off requests in lieu of the supervisor. 
  • View reported, calculated, and adjusted time.  
  • Requests and views leave of absence. 
  • Overrides and adjusts leave balances 
  • Views time off balances, leave balances, carryover balances, and Organization assignments
  • Views personal information such as: job profiles, time off, service date, FTE%, scheduled hours, worker history, compensation, compensation changes and allowances.
  • Receives notifications through business processes regarding employee changes that affect timekeeping. 
  • Serves as the HR Office Administrative Support which could include filing, reference checks on applicants, probationary and PEP tracking.


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of general clerical or administrative support experience, at least one year must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.


1. Candidates may substitute one additional year of paraprofessional personnel experience as defined above for one year of general clerical or administrative support experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

The ideal candidate would possess:

One year experience preparing documents, or utilizing Microsoft Office Suite such as Word and Excel or Google Suite such as Docs, Sheets, or Forms. 

One year experience in providing and utilizing good customer service to internal customers. 

One year experience working in a state government setting which consists of computer related tasks and administrative office duties. 




Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  It is important that you report all related education and experience that is relevant to this recruitment qualifications. We will not consider information submitted after this date.  Successful candidates will be placed on the employment (eligible) list.  The resulting list may be used for future vacancies with this agency or other state agencies.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


Online applications are highly recommended, however the paper application may be submitted to the Washington County Department of Social Services/Attn: Katy Zeger 122 N Potomac St. Hagerstown, MD 21740. The paper application must be received by the closing date for this recruitment, no postmarks will be accepted.  Information received after the closing date will not be considered.  Application inquiries may be directed to, include the recruitment # on the subject line of the email.

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

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