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OFFICE SECRETARY III

Recruitment #22-001362-0007

GRADE

ASTD10

LOCATION OF POSITION

SDAT-Charter Legal Division
Baltimore City Office 
301 West Preston Street, 
Baltimore, MD 21201

POSITION DUTIES

To provide support to the staff attorneys (Charter Specialists) in processing business entity documents and responding to public inquiries about business entities.

Incumbent types or word processes dictated letters or certificates and other documentation relating to charter documents or business entity information. Incumbent proofreads letters and legal certificates before sending out and giving to the public.
Incumbent serves as the first line source of information when telephone and in-person inquires are directed to the Legal Department. These responsibilities involve answering telephone and in-person inquires from the general public, law firm's business entity representatives concerning the formation of business entities and legally required filings. This includes interpreting laws, rules and regulations and procedures of the agency's operations
Incumbent answers e-mailed questions direct to the Corporate Charter Division. Often these questions are complex. Some require researching a business entity's history. Others require researching a statute or regulation. Still others require referral to an attorney or other staff for resolution.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Clerical or technical experience in processing assessments records and forms.
2. Experience working with computers and different software including Microsoft Office and entering data into a data base system. 
3. Experience working with the public via telephone, email and in person.

LIMITATIONS ON SELECTION

Must be willing to work in Baltimore City.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to:

State Department of Assessments and Taxation, Office of Human Resources, 
300 W. Preston St., Room 511, 
Baltimore, MD 21201. 

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted. For questions regarding this recruitment, please contact the State Department of Assessments and Taxation at Application.Help@maryland.gov or 410-767-5898, MD TTY Relay Service 1-800-735-2258. 

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, 

Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.