OFFICE SECRETARY III (BILINGUAL)
|Department||LABOR - Labor and Industry - MOSH|
|Date Opened||1/19/2022 1:30:00 PM|
|Filing Deadline||2/2/2022 5:00:00 PM|
|Salary||$33,480.00 - $42,899.00 (With Potential Growth to $53,467.00/year)|
|HR Analyst||Chevelle Wise|
The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. Applicants in pool will remain active for one year and be considered as opening occurs.
LOCATION OF POSITION
Schedules informal conferences and completes scheduling checklists, prepares and faxes informal conference confirmation, prepares informal Settlement Agreement (legal binding document) for the informal conference, prepares and posts informal conference schedule, and maintains an accurate, up-to-date calendar log of informal conferences, formal hearings, pre-trial conferences, training, staff meetings, supervisor’s meeting, and schedule leave for all regional personnel and Assistant Chief.
Reviews and verifies bi-weekly time sheets against leave records and sign- in/sign-out activity logs to ensure that information is correct and accurate, before they are submitted to the Regional Supervisor for signature. Prepares and maintains Daily Activity Log.
Prepares monthly Sick Leave Report for the purpose of recording documented and undocumented sick leave usage and forwards copies to Supervisor and MOSH Personnel Liaison office. Prepares monthly FARS Report submitted to Baltimore.
Receives, opens, and date stamps incoming mail and distributes to the appropriate individual(s); and prepares outgoing mail to be forwarded to the Hunt Valley office and/or the public. Maintains postage inventory and Petty Cash.
Prepares correspondence (faxes and e mails), to include letters, memos, informal conference and general letters for the Regional Supervisor’s signature.
Receives and tracks inspector’s OSHA 31’s; records information and maintains Summary of Attendance records for the purpose of ensuring accurate documentation on inspectors’ duties, before submitting to the Regional Supervisor.
Establishes and maintains a filing system to ensure that all materials (letters, memos, reports, data sheets, etc.) are kept in a central location and to ensure that materials are available and maintain as documentation.
Verifies and if necessary corrects calculations on expense reports, before submitting to the Regional Supervisor for signature. Reviews case files to ensure that all forms are complete, that case has been assigned a number and that all supporting documentation is contained in the folder, and post information on the database before submitting to Regional Supervisor. Finalized case file with management’s approval is posted to Regional Model Database. Documents clipped into file with tabs added. Organize file types with willful, fatalities and high-profile cases sent to Hunt Valley.
Other duties as assigned by management.
Applications that meet the minimum and selective qualifications will be referred to the hiring manager for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to firstname.lastname@example.org. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
MDOL Office of Human Resources
Attn: Office Secretary III (22-001362-0013) CW
100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201
The MD State Application Form can be found online
Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.