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OFFICE SECRETARY III

Recruitment #22-001362-0014

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Introduction

The Maryland Department of Labor is accepting applications from qualified candidates for an Office Secretary III position within Correctional Education.  The resulting eligible list will be used to fill this position or function only.  Persons interested in future positions will need to reapply. This position is to support the Correctional Education program in a correctional institution.

GRADE

ASTD10

LOCATION OF POSITION

Roxbury Correctional Institute (RCI)
18701 Roxbury Road
Hagerstown, MD 21746

POSITION DUTIES

This position provides administrative secretarial support for the teachers and principals for the educational education program inside a correctional facility.

- Utilizes appropriate technology and software to ensure efficient office operations.
- Provide accurate and timely information in response to inquiries from headquarters, colleges, state agencies and other departments within the institution.
- Monitor work activity to ensure that the office runs efficiently and deadlines are met.
- Receives telephone calls and visitors and arranges for appointments and interviews
- Maintains important and confidential records, schedules, expense accounts and office supplies.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

- Preferred candidate must be willing to work in a Correctional Facility.
- Six months experience working with data bases.
- Six months experience preparing spreadsheets in Microsoft excel.
- Six months experience preparing word documents in Microsoft word

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MD Dept of Labor/DUI) to determine whether any monies are owed to Department of Labor /DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment. All candidates are also subject to a background check and finger printing by DPSCS.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment.  RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

BENEFITS

FURTHER INSTRUCTIONS

For questions concerning this recruitment, please contact: Brittany Small at brittany.small@maryland.gov. Please provide recruitment number 22-001362-0014 in the subject line. The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Labor, Human Resources Office, Room 1010, 1100 N. Eutaw Street, Baltimore, MD 21201.

Resumes will NOT be accepted in lieu of complete the online or paper application. Emailed inquiries should reference recruitment number listed in the announcement. If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. Please do not submit unsolicited documentation (resumes, cover letters, etc.).

TTY Users: call via Maryland Relay. 

We thank our Veterans for their service to our country, and encourage them to apply. People with disabilities and bilingual applicants are strongly encouraged to apply. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



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