OFFICE SECRETARY III

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

ASTD10

Washington County

18701 Roxbury Rd. Hagerstown, MD 21746

18800 Roxbury Rd. Hagerstown, MD 21746

18601 Roxbury Rd. Hagerstown, MD 21746

 

To provide secretarial and administrative support to one or more administrative officials, department heads, and staff, including routine and specialized, complex secretarial services.

Provides secretarial support to the administrators and department managers at the Maryland Correctional Institutions, in a potentially volatile environment. Ancillary support is provided for other administrative secretaries during absences.

Responsible for scheduling policy reviews and editing of internal policies and forms for required annual review in accordance with the State of Maryland Policy guidelines and maintained electronically on a personal computer and in manuals. This position assists the audit coordinator and audit staff with institutional policy compliance with audit standards. Policies are edited for grammar, punctuation, spelling, and recommended revisions are made to reflect current procedures at the facility. New forms to be used by staff are developed, added to policy, and reported to Headquarters staff as required per the Department’s Forms Policy. Disseminates approved policies to department heads and all staff. This is an essential factor in the facility’s compliance with audits.

Requests cooperation from department heads and other operational staff to relieve the supervisor of operational details by assembling, compiling, and summarizing data (annual reports, monthly program statistics, annual equipment requests, budget reports, etc.) to expedite operational procedure.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience receiving, processing, and maintaining confidential information.
2. Experience providing customer service to the public, co-workers, and/or officials.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

M. McCoy

hr.recruitmentuser@maryland.gov

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.